Utah Admin. Code R27-4-10 - Capital Credit or Reservation of Vehicle Allocation for Surrendered Vehicles
(1) If an
agency voluntarily surrenders a vehicle to the division under the
capitalization credit program, the agency shall receive a capital credit
allowing the agency to retain authorization toward a replacement
vehicle.
(2) If an agency
voluntarily surrenders a vehicle to the division the division shall:
(a) hold the vehicle allocation open;
and
(b) maintain the surrendering
agency's capital credit for a period not to exceed the remainder of the fiscal
year within which the surrender took place, plus an additional five fiscal
years.
(3) If the
surrendering agency does not use the credit within the timeframe established in
Subsection (2)(b), the credit will be transferred to the Division for an
additional five fiscal years. The division may use the credits to:
(a) expand shared motor pools; or
(b) reallocate an authorized vehicle count to
another agency.
(4)
Before reallocation under Subsection (3)(b), the following requirement shall be
met:
(a) the requesting agency shall undergo a
utilization assessment lead by the Division; and
(b) the division shall report the
reallocation to the Office of the Legislative Fiscal Analyst.
(5) Upon expiration of an unused
credit transferred to the division under Subsection (3), the authorized count
of vehicles in the state fleet shall be reduced.
(6) The division shall not hold vehicle
allocations or provide capital credit to an agency when the vehicle that is
being surrendered:
(a) has been identified
for removal from the state fleet to comply with legislatively mandated
reductions in state fleet size;
(b)
is identified as a do not replace vehicle in the fleet information
system;
(c) is a state vehicle not
purchased by the division; or
(d)
is a seasonal vehicle that has already been replaced. (7) Any agency that fails
to request the return of a voluntarily surrendered vehicle before the end of
the period set forth in this section must comply with the requirements of
Section R27-4-5, Fleet Expansion, to
obtain a vehicle to replace the one surrendered.
Notes
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