Utah Admin. Code R33-104-109 - Procedures When Two Bids, Quotes, or Statement of Qualifications Cannot Be Obtained
(1) The
requirement that a procurement unit obtain a minimum of two bids, quotes, or
statements of qualifications can be waived by the procurement official when
only one vendor submits a bid, provides a quote, or submits a statement of
qualifications under the following circumstances:
(a) a solicitation meeting the public notice
requirements of Section
63G-6a-112 results in only one
vendor submitting a solicitation response;
(b) vendors on a multiple award contract,
prequalification, or approved vendor list fail to respond to the procurement
unit; or
(c) a procurement unit
makes a reasonable effort to invite each vendor known to the procurement unit
to submit a solicitation response.
(2) "Reasonable effort" as used in Subsection
(c) means:
(a) public notice under Section
63G-6a-112;
(b) an electronic or
manual search for vendors within the specific industry;
(c) contacting industry-specific associations
or manufacturers for the names of vendors within that industry; or
(d) a determination by the procurement
official that a reasonable effort has been made.
(3) Before accepting a solicitation response
from only one vendor, the procurement official, shall consider:
(a) whether pricing is fair and
reasonable;
(b) canceling the
procurement; and
(c) a bid security
requirement.
(4) The
procurement official shall maintain records documenting the circumstances and
reasons why fewer than two solicitation responses were obtained.
Notes
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