Utah Admin. Code R33-105-104 - Small Purchases of Professional Service Providers and Consultants
(1) For a small
purchase for professional service providers and consultants solicitation, the
procurement unit shall:
(a) limit the
solicitation to a maximum amount to $100,000 per project;
(b) review the qualifications of a minimum of
three firms or individuals;
(c)
rank the firms or individuals in order from highest to lowest; and
(d) begin direct negotiation with the highest
ranked firm or individual.
(2) If an agreement cannot be reached with
the highest ranked firm or individual, the procurement unit shall:
(a) move to the next highest ranked firm or
individual for negotiation and so on until a fee agreement is reached;
or
(b) select and review three
additional professional service provides and consultants prior to negotiating
with the highest ranked firm or individual.
(3) The small purchase threshold for medical
providers is a maximum of $100,000 per year, by direct negotiation after
reviewing the qualification of medical providers.
(4) Executive branch procurement units, to
the extent they do not have independent procurement authority, shall involve
the Division of Purchasing at the beginning of the quote or solicitation
process, in the procurement of professional services or consulting
services.
(5) When using an
approved vendor list:
(a) a procurement unit
shall, when using this rule, select a minimum of three professional service
providers or consultants from the approved vendor list using one or more of the
following methods:
(i) a rotation system,
organized alphabetically, numerically, or randomly;
(ii) assignment of vendors to a specified
geographic area;
(iii) assignment
of vendors based on each vendor's particular expertise or field; or
(iv) another method approved by the
procurement official.
(b)
After selecting a minimum of three firms or individuals from the approved
vendor list using one of the methods specified in Subsection (5)(a), the
procurement unit shall rank the firms or individuals in order and begin fee
negotiations, up to $100,000 with the highest ranked firm or individual. If an
agreement cannot be reached with the highest ranked firm or individual, the
procurement unit shall move to the next highest ranked firm or individual and
so on until a fee agreement is reached.
Notes
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