Utah Admin. Code R33-105-105 - Small Purchases Threshold for Design Professional Services
(1) The small
purchase threshold for design professional services is a maximum amount of
$100,000 per project.
(2) Design
professional services of $100,000 or less may be procured by direct negotiation
after reviewing the qualifications of a minimum of three design professional
firms.
(3)
(a) To ensure the fair and equitable
treatment of each vendor on an approved vendor list, a procurement unit shall
when using this rule in conjunction with an approved vendor list, select a
minimum of three design professional firms from the approved vendor list using
one or more of the following methods:
(i) a
rotation system, organized alphabetically, numerically, or randomly;
(ii) assignment of vendors to a specified
geographic area;
(iii) assignment
of vendors based on each vendor's particular expertise or field; or
(iv) another method approved by the
procurement official.
(b)
After selecting a minimum of three firms from the approved vendor list using
one of the methods specified in Subsection (3)(a), the procurement unit shall
rank the firms in order and begin fee negotiations, up to $100,000, with the
highest ranked firm. If an agreement cannot be reached with the highest ranked
firm, the procurement unit shall move to the next highest ranked firm and so on
until a fee agreement is reached.
(c) If a fee agreement cannot be reached with
any of the firms in the first group of firms selected, the procurement unit may
select additional firms from the approved vendor list using the same process
set forth in Subsections (3)(a) and (b) or the procurement unit may cancel the
procurement.
(d) Each procurement
unit using an approved vendor list under this rule shall document that each
vendor on the approved vendor list has a fair and equitable opportunity to
obtain a contract.
(4) A
procurement unit shall include minimum specifications when using the small
purchases threshold for design professional services.
(5) Executive Branch procurement units, to
the extent they do not have independent procurement authority, shall involve
the Division in the qualification process described under Section
63G-6a-410, the approved vendor
list process described under Section
63G-6a-507, and the evaluation
and fee negotiation process described in Title 63G, Chapter 6a, Part 15, Design
Professional Services, in the procurement of design professional
services.
Notes
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