Utah Admin. Code R33-126-202 - Disposal of State-Owned Surplus Electronic Data Devices
(1) For this rule, Electronic Data Device
means any informational
(2) Each
state agency shall ensure that all surplus property that is considered an
electronic data device is disposed of in accordance with the following
procedures identified in this rule.
(3) Before selling or transferring of an
electronic data device, the following requirements shall be completed:
(a) remove, or cause to be removed, from the
electronic data device any:
(i) software owned
or licensed by the agency as required by the software license
agreement;
(ii) information that is
classified as protected, private, or controlled under the Title 63G, Chapter 2,
Government Records Access and Management Act; and
(iii) any other state-owned records and
data.
(b) submit an SP-1
to State Surplus Property Agency with a description of the items to be included
in the sale of the electronic data device including the make, model, serial
number, specifications, list of accessories, software; and
(c) ensure in writing that the service
contract is void to the agency or transferable
(4) In coordination with the Division of
Technology Services, the State Surplus Property Agency may decide on
limitations on the selling or transferring of electronic data
devices.
(5) Electronic Data
devices that are not sold or transferred must be disposed of by an authorized
contracted vendor approved by the division or in accordance with the Division
of Technology Services if such vendor does not exist.
Notes
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