Utah Admin. Code R33-26-202 - Disposal of State-Owned Surplus Electronic Data Devices
(1) For the purpose of this rule, Electronic
Data Device means any informational technology device identified by the
Department of Technology Services.
(2) Each State agency shall ensure that all
surplus property that is considered an electronic data device is disposed of in
accordance with the following procedures identified in this Rule.
(3) Prior to selling or transferring of an
electronic data device, the following requirements shall be completed:
(A) remove, or cause to be removed, from the
electronic data device any:
(i) software
owned or licensed by the agency as required by the software license
agreement;
(ii) information that is
classified as protected, private, or controlled under the Title 63G, Chapter 2,
Government Records Access and Management Act; and
(iii) any other state-owned records and
data.
(B) receive
written confirmation from the Department of Technology Services that subsection
(A) has been completed;
(C) submit
an SP-1 to State Surplus Property agency with a description of the items to be
included in the sale of the electronic data device including the make, model,
serial number, specifications (if available), list of accessories, software;
and
(D) Ensure in writing that the
service contract is null and void to the agency or transferable to the
purchaser.
(4) In
coordination with the Department of Technology Services, the State Surplus
program may decide on limitations on the selling or transferring of electronic
data devices.
(5) Electronic Data
devices that not are sold or transferred must be disposed of in accordance with
the Department of Technology Services.
Notes
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