Utah Admin. Code R33-4-107 - Quotes for Small Purchases from $1,001 to $50,000
(1) For procurement item(s) where the cost is
greater than $1,000 but up to a maximum of $5,000, an entity subject to these
rules shall obtain a minimum of two competitive quotes that include minimum
specifications and shall purchase the procurement item from the responsible
vendor offering the lowest quote that meets the specifications.
(2) For procurement item(s) where the cost is
greater than $5,000 up to a maximum of $50,000, a procurement unit with
independent procurement authority that is subject to these rules or the
Division of Purchasing and General Services on behalf of an executive branch
procurement unit without independent procurement authority, as applicable,
shall obtain a minimum of two competitive quotes that include minimum
specifications and shall purchase the procurement item from the responsible
vendor offering the lowest quote that meets the specifications.
(3) For procurement item(s) costing over
$50,000, a procurement unit with independent procurement authority that is
subject to these rules or the Division of Purchasing and General Services on
behalf of an executive branch procurement unit without independent procurement
authority, as applicable, shall conduct an invitation for bids or other
procurement process outlined in the Utah Procurement Code.
(4) Limited Purchasing Delegation for Small
Purchases. The Division of Purchasing and General Services may delegate limited
purchasing authority for small purchases costing more than $5,000 up to a
maximum of $50,000, to an executive branch procurement unit provided that the
executive branch procurement unit enters into an agreement with the Division
outlining the duties and responsibilities of the unit to comply with applicable
laws, rules, policies and other requirements of the Division.
(5) The names of the vendors offering
quotations and bids and the date and amount of each quotation or bid shall be
recorded and maintained as a governmental record.
Notes
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