Utah Admin. Code R33-4-109 - Procedures When Two Bids, Quotes, or Statement of Qualifications Cannot Be Obtained
(1) The
requirement that a procurement unit obtain a minimum of two bids, quotes, or
statements of qualifications is waived when only one vendor submits a bid,
provides a quote, or submits a statement of qualifications under the following
circumstances:
(a) a solicitation meeting the
public notice requirements of Section
63G-6a-112
results in only one vendor submitting a solicitation response;
(b) vendors on a multiple award contract,
prequalification, or approved vendor list fail to respond to the procurement
unit; or
(c) a procurement unit
makes a reasonable effort to invite each vendor known to the procurement unit
to submit a solicitation response.
(i)
"Reasonable effort" as used in Subsection (c) means:
(A) public notice under Section
63G-6a-112;
(B) an electronic or
manual search for vendors within the specific industry;
(C) contacting industry-specific associations
or manufacturers for the names of vendors within that industry; or
(D) a determination by the procurement
official that a reasonable effort has been made.
(2) Before accepting a
solicitation response from only one vendor, the procurement official, shall
consider:
(a) whether pricing is fair and
reasonable;
(b) canceling the
procurement; and
(c) a bid security
requirement.
(3) The
procurement official shall maintain records documenting the circumstances and
reasons why fewer than two solicitation responses were obtained.
Notes
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