Utah Admin. Code R33-4-110 - Use of Electronic, Telephone, or Written Quotes
(1) "Quote" means a purchasing process that
solicits pricing information from several sources
(2) "Quotation" means a statement of price,
terms of sale, and description of the procurement item offered by a vendor to a
procurement unit. A quotation is nonbinding and does not obligate a procurement
unit to make a purchase or a vendor to make a sale.
(3) "Electronic" quote means a price
quotation provided by a vendor through electronic means such as the internet,
online sources, email, an interactive web-based market center, or other
technology.
(4) A procurement unit
may use electronic, telephone, or written quotes to obtain pricing and other
information for a procurement item within the small purchase or approved vendor
threshold limits established by rule provided:
(a) quotations are for the same procurement
item, including terms of sale, description, and quantity of goods or
services;
(b) the procurement unit
informs the vendor that the quote is for a governmental entity and an inquiry
is made as to whether the vendor is willing to provide a price discount to a
governmental entity; and
(c) the
procurement unit maintains a public record that includes:
(i) the name of each vendor supplying a
quotation; and
(ii) the amount of
each vendor's quotation.
(5) An executive branch procurement unit,
subject to this rule:
(a) may obtain
electronic, telephone, or written quotations for a procurement item costing
less than $10,000, unless the procurement official determines a lower amount by
policy;
(b) shall send a request to
obtain quotations for a procurement item costing more than $10,000, unless the
procurement official determines a lower amount by policy, to the Division of
Purchasing who shall obtain quotations for executive branch procurement units
for procurement items costing more than $10,000; and
(c) may not obtain quotations for a
procurement item available on a state contract unless otherwise specified in
the terms of a solicitation or contract or authorized by rule or statute.
Notes
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