Utah Admin. Code R362-3-8 - Reporting and Site Visits
(1) In the
period between approval and project completion, the political subdivision shall
complete and provide to the Office a report at the beginning of each quarter.
The report shall include information on the political subdivision's progress in
completing the energy efficiency project, its most-current estimate for the
time of project completion, what proportion of the loan award has been
disbursed in the quarter and total to date, and any notable problems or changes
in the project since Advisor or Director approval such as construction delays
or cost overruns.
(2) If a
political subdivision fails to submit the quarterly reports described in
subsection (1) above, the Office upon consulting with the Advisor or Director
may freeze the remainder of the loan award.
(3) After loan funds have been completely
disbursed, the political subdivision shall complete and provide to the Office
annual reports due at the beginning of the calendar quarter in which the
anniversary of the loan repayment period began. This report shall include the
following:
(a) A description of the
performance of the building and of the performance of the measures included in
the energy efficiency project;
(b)
A description of any notable problems that have occurred with the building or
the project;
(c) A description of
any notable changes to the building or to its operations that would cause a
significant change in its energy consumption;
(d) Documentation of building energy
consumption and cost in the prior year.
Annual reports shall be provided for either the first four years after project completion or for each year of the repayment period, whichever is longer.
(4) If a political subdivision fails to
submit the annual reports described in subsection (3) above, the Office upon
consulting with the Advisor or Director may bar the political subdivision from
eligibility for future loans from the Fund.
(5) Approximately one year after project
completion, Office staff will conduct a site visit to the location of the
energy efficiency project to verify project completion and assess the success
of the project. Additional site visits may also be conducted by Office staff
during the repayment period. Loan recipients will assist the Office with such
site visits, including providing access to all components of the energy
efficiency project.
Notes
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