Utah Admin. Code R451-2-1 - Policy for Commissions, Purchases, Deaccessioning, and Donations to, and Loans from, the State of Utah Alice Merrill Horne Art Collection

To maintain the quality and integrity of the State of Utah Alice Merrill Horne Art Collection, the following policies have been adopted:

a. All works of art accepted into or deaccessioned from the State of Utah Alice Merrill Horne Art Collection must be approved through the appropriate channels: Utah Arts Advisory Board, Utah Museum Field Services Advisory Board, Art Collection Committee, Public Art Selection Committees, or a designated Ad Hoc Committee. This policy applies to commissions, purchases and donations, and deaccession of artwork. When art is added to the State of Utah Alice Merrill Horne Art Collection, Arts and Museums will assume responsibility for cataloging, conserving, insuring, storing, and displaying that work. The criteria for selecting artworks for the State of Utah Alice Merrill Horne Art Collection will be based on the quality of the work, and its role in filling historical, cultural, and stylistic gaps of the collection. Public Art commissions will be based on the aesthetic value, appropriateness to the site or facility, and budget.

b. If other state agencies are approached by an individual or organization wishing to donate a work of art, that agency may contact Arts and Museums to receive approval through the appropriate channels . If the agency does not contact Arts and Museums, or if the donation is not accepted by Arts and Museums, the donated work will not be considered part of the State of Utah Alice Merrill Horne Art Collection and the recipient agency becomes solely responsible for its ownership, including cataloging, conserving, insuring, storage, and displaying the donated work of art.

c. Loans of artwork from the State of Utah Alice Merrill Horne Art Collection must be approved through appropriate channels and the intended site determined appropriate for art display in order for them to be insured by the state's Risk Management Division through Arts and Museums. Replacement value insurance for non-state agencies, by agreement or default, is borne by the institution receiving the loaned works. Works of art loaned directly to Arts and Museums for exhibition or other purposes are fully insured by the state's Risk Management Division through Arts and Museums. Public Art commissions are insured by the state's Risk Management Division through Arts and Museums and the host agency.

d. A work of art in the State of Utah Alice Merrill Horne Art Collection that is to be deaccessioned is not state surplus property and is not subject to the surplus property program.

e. State agencies that wish to purchase art may work with Arts and Museums to utilize its Limited Purchasing Delegation and acquisition process.

Notes

Utah Admin. Code R451-2-1

Adopted by Utah State Bulletin Number 2022-14, effective 6/29/2022