Utah Admin. Code R477-7-7 - Administrative Leave

(1) Management may grant administrative leave to any employee consistent with agency policy for the following reasons:

(a) administrative;

(i) governor approved holiday leave;

(ii) during management decisions that benefit the organization;

(iii) when no work is available due to unavoidable conditions or influences; or

(iv) other reasons consistent with agency policy;

(b) protected;

(i) suspension with pay pending hearing results;

(ii) personnel decision-making before discipline;

(iii) removal from adverse or hostile work environment situations;

(iv) fitness for duty or employee assistance; or

(v) other reasons consistent with agency policy;

(c) reward in lieu of cash;

(i) the agency head or designee may grant paid administrative leave up to one day per occurrence;

(ii) management may not grant administrative leave exceeding one day without written approval from the agency head;

(iii) management may not grant more than 40 hours of administrative leave per fiscal year as a reward in lieu of cash;

(iv) management may grant administrative leave as a reward in lieu of cash to employees of another agency if both agency heads agree in advance; or

(d) employee education assistance.

(2) Management shall grant an employee up to two hours of administrative leave to vote in an official election if the employee has fewer than three total hours off the job between the time the polls open and close, and the employee applies for the leave at least 24 hours in advance. Management may specify the hours when the employee may be absent.

(3) Management shall include employees who are on leave under the FMLA or military leave under USERRA in a grant of administrative leave for non-performance based purposes if the leave would have been given had the employee been in a working status.

(4) Administrative leave taken shall be documented in the employee's leave record.

(5) Administrative leave is not an employee right and management may grant it disparately within its workforce depending on agency needs.

Notes

Utah Admin. Code R477-7-7

Amended by Utah State Bulletin Number 2017-14, effective 7/1/2017 Amended by Utah State Bulletin Number 2018-14, effective 7/1/2018 Amended by Utah State Bulletin Number 2019-14, effective 7/1/2019 Amended by Utah State Bulletin Number 2020-13, effective 7/1/2020 Amended by Utah State Bulletin Number 2021-14, effective 7/1/2021 Amended by Utah State Bulletin Number 2022-13, effective 7/1/2022 Amended by Utah State Bulletin Number 2023-13, effective 7/1/2023