Utah Admin. Code R623-10-4 - County Registration System Users

(1) Before receiving access to the county registration system, county registration system users shall:

(a) be employed by the county clerk with job duties that are directly related to elections and require access to the registration system;

(b) be authorized by the county clerk and approved by the Lieutenant Governor; and

(c) complete security training is required and provided by the Lieutenant Governor before using the registration system.

(2) A county clerk shall:

(a) ensure county users have completed training before the user performs an election process for which an online training module has been developed under Section 20A-1-107;

(b) agree to abide by a disclosure agreement provided by the Lieutenant Governor that outlines how data from within the registration system is protected, including:

(i) only using voter registration data for election related purposes as outlined and in accordance with Utah law;

(ii) only sharing registration data with those that are authorized under Utah law; and

(iii) never using voter registration data for personal use;

(c)

(i) immediately disable any user account that is no longer active or authorized to have access;

(ii) complete a monthly review of the list of authorized users in their county;

(iii) certify monthly reviews and disabled accounts with the Lieutenant Governor no later than the 5th day of the following month;

(d) conduct an annual review of county users by the last business day in December as directed by the Lieutenant Governor that includes:

(i) verification that each active user meets the criteria of a county user as outlined in this section;

(ii) the job title of each county user;

(iii) a brief description of the election related duties of each county user; and

(iv) removal of users that have not accessed the system within the calendar year of the annual review.

(3) A county clerk's failure to complete the annual review under Subsection (2)(d)(iv) will result in the revocation of access to the registration system for that county until the necessary review has been completed.

Notes

Utah Admin. Code R623-10-4

Adopted by Utah State Bulletin Number 2023-22, effective 10/30/2023