Utah Admin. Code R650-302-7 - Reporting and Reimbursement Cooperation Requirements

(1) An infrastructure grant recipient shall:

(a) cooperate with the division's reasonable requests for site visits during and after the completion of the project;

(b) provide any financial records related to the project upon the division's request;

(c) provide the division with a progress report twice yearly until the project's completion;

(d) provide economic development information and supporting documentation of economic development goals achieved on an annual basis or upon the division's request;

(e) provide economic development information for up to 10 years following completion of the project; and

(f) provide the division with a description and an itemized report detailing infrastructure grant expenditures or the intended cost of any unspent awarded funds.

(2) An infrastructure grant recipient shall provide the division with a final written itemized report after the project's completion.

(3)

(a) An applicant shall provide the reports referenced in Subsections (1) and (2) at least annually and no later than 60 days after the infrastructure grant agreement has expired; and

(b) Each report shall include assurances that all monies awarded to the infrastructure grant recipient were spent on planning, construction, or improvements in accordance with the recipient's infrastructure grant application and the infrastructure grant agreement.

(4) The division, upon receipt of a reimbursement request, shall require recipients to submit the following documentation:

(a) a reimbursement request on a form provided by the division;

(b) copies of all invoices and evidence of payment as well as records of volunteer labor or other in-kind donations for work completed on the project;

(c) several photos that show the recipient completed the project in accordance with the recipient's application and the infrastructure grant agreement;

(d) a final report with a detailed description of the project and any other information requested by the division; and

(e) any other documentation the division deems necessary to ensure compliance with the infrastructure grant agreement.

(5) The division may make partial advance reimbursement payments pursuant to the terms of the grant agreement.

(6) Partial advance reimbursement payments may not exceed 75% of expenses incurred during the development of the project.

(7)

(a) The division shall in the program guide provide a reference to which an applicant may refer to make a request and be granted advance funding up to 75% of the award.

(b) The applicant shall state within the application that they intend to request advance funding so that the advisory committee may consider the advance funding request.

(c) The division may advance no more than 75% of the infrastructure grant award to the recipient before the project is completed.

(d) The recipient shall make a written request to the division, outlining the need and use for advance funds needed for project costs over the subsequent six-month period.

(e) The infrastructure grant recipient shall provide the division with an itemized report detailing the expenditure of the advance funds or the intended expenditure of the advanced funds.

(8) All project spending shall occur during the contract period.

(a) The division shall not reimburse the recipient for costs incurred before or after the contract period.

(b) The infrastructure grant recipient shall submit reimbursement documentation within 60 days following the contract expiration.

Notes

Utah Admin. Code R650-302-7

Adopted by Utah State Bulletin Number 2023-21, effective 10/24/2023 Amended by Utah State Bulletin Number 2025-03, effective 1/22/2025