Utah Admin. Code R650-303-7 - Reporting and Reimbursement Cooperation Requirements

(1) A grant recipient shall submit to the division the following documentation with any request for reimbursement:

(a) a completed reimbursement request on a form provided by the division;

(b) copies of all invoices for costs and expenses incurred on the project;

(c) receipts for any other expenditures the recipient has made toward the project;

(d) evidence of payments made toward the project, such as checks and bank statements;

(e) records of volunteer labor or other in-kind donations made toward the project;

(f) several photos that show the project is complete;

(g) a final report that contains a description of the completed project; and

(h) any other documentation or data requested by the division.

(2) The division may make partial, upfront funding to the recipient pursuant to the terms of the grant agreement.

(3) The division's upfront payments shall not exceed 75% of expenses incurred on the project.

(4) The division shall provide an applicant with instructions on how to apply for upfront funding in the application or program guide.

(5) A grant recipient shall periodically provide to the division an itemized report detailing the expenditure, or intended expenditure, of all grant funds.

(6) A grant recipient shall provide to the division the itemized report required by Subsection (5) at least every six months and no later than 60 days after the grant agreement has expired.

(7) The grant recipient shall include within the itemized report assurances that all funds paid to the grant recipient were used for planning, construction, or improvements described in the grant application.

(8) A grant recipient shall cooperate with division staff's reasonable requests for site visits during and after the completion of the project.

Notes

Utah Admin. Code R650-303-7

Adopted by Utah State Bulletin Number 2023-11, effective 5/11/2023 Adopted by Utah State Bulletin Number 2023-21, effective 10/24/2023