Utah Admin. Code R661-14-1 - Heavy Equipment Purchase and Repair Program
(1) Funding for purchase or repair of Heavy
Equipment
(a) Heavy Equipment is equipment
such as Graders, Backhoes, or Bobcat or Skidsteer, Fork Lift, One-ton flatbed
truck, and attachments.
(b) Funds
for this program will be allocated from Heavy Equipment allocation and/or
Chapter Projects allocation funds for this program.
(i) UNTF will match up to 75% of the Heavy
Equipment purchase with a cap of $75,000 for any single item ($50,000.00 piece
of heavy equipment x 75% = $37,500.00 UNTF Funding).
(ii) If a Chapter House is not located in
Utah, a prorated amount will be applied in addition to the 75% based on the
Chapter population in Utah compared to the Chapter population in the Arizona.
The Dennehotso and Teecnospos Chapter Houses are located in Arizona, therefore
the cap for purchases for those Chapter Houses are as follows:
(A) Dennehotso Chapter is 10% (for example,
if heavy equipment cost $20,000, the formula will be $20,000 x 75% x 10% =
$1,500.00.)
(B) Teecnospos Chapter
is 30% (for example, equipment cost of $20,000 x 75% x 30% =
$4,500.00.)
(c) Minor Repairs and Maintenance for Heavy
Equipment are the responsibility of the Chapter.
(2) Procedures
(a) UNTF is required to make heavy equipment
purchased using the State of Utah Purchasing Department annual purchasing
contracts.
(i) Chapters shall contact the UNTF
staff to obtain the information regarding types of office equipment that is
available under the state contract.
(ii) If equipment is purchased under the
state contract, two price quotes are not required.
(b) If the equipment is not under state
contract, the Chapter shall obtain cost quotations from at least two vendors or
equipment repair service providers to get the best price; the quotes shall be
attached to the proposal.
(c) The
Chapter shall obtain a signed Chapter resolution supporting the
proposal.
(d) The Chapter shall use
the UNTF "Equipment Purchase/Repair Proposal" form and attendant checklist to
submit the request for funding.
(e)
The proposal and resolution shall be submitted to the UNTF Administration for
consideration by the Dine' Advisory Committee and the Board of
Trustees.
(f) If approved by the
Board of Trustees, the Chapter will submit a UNTF Payment Request form to
complete the purchase.
(3) The Chapter shall ensure that Heavy
Equipment should only be operated by properly trained experienced
operators.
(4) Heavy equipment
purchased using UNTF funds shall not be sold without approval from
UNTF.
Notes
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