(1) Only UNTF staff
trained in the State of Utah Purchasing Rules are allowed to engage in
purchasing activities for Chapter Projects using UNTF funds.
(2) Chapter responsibilities will be to:
(a) Identify the project or client to be
assisted, in accordance with Chapter housing selection procedures;
(b) Determine the scope of work;
(c) Submit the appropriate documentation
needed for the project; and
(d)
Meet with UNTF staff at the beginning stages of the project.
(3) UNTF staff will execute the
purchasing functions, including obtaining estimates or utilizing appropriate
purchasing procedures, such as Requests for Qualifications, Requests for
Proposals, or Invitations for Bids.
(4) If a chapter executes a project without
involving UNTF, that expense will not be eligible for reimbursement and the
project may not be able to be completed.
(5) Building materials shall not be purchased
and delivered at commencement of construction.
(6) Purchases and deliveries of materials
shall be completed in phases according to the following schedule.
Phase 1: Foundation materials for footing, stem wall, piers,
rebar, anchor bolts, and redwood or treated lumber
Phase 2: House Shell materials for framing, trusses, OSB
plywood, siding, roofing, vents
Phase 3: Exterior Doors and Windows
Phase 4: Rough-in House wiring and Plumbing
Phase 5: Insulation and Drywall
Phase 6: Flooring
Phase 7: Finish Carpentry: Cabinets, Casing and Baseboard,
Exterior trim, Soffit, Interior and Exterior Painting
Phase 8: Finish House wiring and Plumbing
(7) Purchases for Stoops, Steps, or Decks can
be performed at any point after Phase 1.
(8) All documentation must be submitted to
the Chapter
(a) Requests for payment must
include all materials receipts as well as verification signed by the homeowner,
chapter representative, or UNTF representative picking up the items or signing
for the delivery.
(b) The person
signing the receipt shall deliver the receipt to the Chapter and/or UNTF office
and shall safeguard materials from theft or damage.
(c) Upon receipt of material verification
forms by the UNTF Administration, invoices will be processed for payment
directly to the vendor.
