Utah Admin. Code R911-7-2 - Prehospital Data Set

(1) Each EMS provider shall collect and report data as specified by the department.

(2) Each EMS provider shall submit data to the department electronically in the National Emergency Medical Services Information System (NEMSIS) format for every dispatch instance regardless of patient disposition.

(a) Each EMS provider shall report data for every individual with whom the EMS provider has contact, whether care was given or refused, including in the case of a mass casualty event.

(b) Stand-by or special events are exempt from this section.

(3) The department incorporates by reference:

(a) NEMSIS Data Dictionary National Highway Traffic Safety Administration (NHTSA) version 3.5; and

(b) NEMSIS V3 State Data Set Utah NEMSIS Version 3.5.

(4) An EMS provider shall use a NEMSIS compliant EMS reporting system, unless written arrangements are made with the department.

(5) An EMS provider shall submit NEMSIS demographic data elements within 30 days after the end of each calendar quarter and in the format defined in the NEMSIS EMS Demographic Data Set.

(a) An EMS provider shall submit NEMSIS demographic data in the state EMS licensing system.

(b) An EMS provider shall make demographic changes in the state EMS licensing system.

(c) The department may consider an EMS provider's data submitted after it has been entered or updated in the department-provided system.

(6) Each EMS provider shall submit NEMSIS EMS incident data elements for each patient care report (PCR) in the format defined in the NEMSIS EMS data set within seven days of the incident occurring.

(a) The department may consider data submitted as soon as it has been directly entered or updated in the department-provided system.

(b) Each EMS provider shall submit incident data with at least 90% of each submission complete with correct information in the state system for the submission to be considered correct and complete.

(c) Each EMS provider shall configure its electronic patient care report (ePCR) systems to correctly send incidents as soon as they are completed and not wait until the record has been billed.

(7) Each EMS provider shall reconcile NEMSIS EMS incident data monthly via email for each PCR for the prior month's ePCR count.

(a) If there are no incidents to report for the previous month, the EMS provider shall report confirmation of no data within seven days after the previous month ends.

(b) The department shall provide monthly reports to the EMS provider on completeness for ePCRs with less than 90% complete and correct.

(8) Each EMS provider may submit optional NEMSIS data elements.

(9) Each EMS provider shall notify the department at least 90 calendar days before changing reporting systems.

(10) For each patient an EMS provider transports to a hospital or patient receiving facility, the EMS provider shall report the patient status containing information critical to the ongoing care of the patient upon transfer.

(11) For each patient an EMS provider transports to a hospital or patient receiving facility, the hospital or patient receiving facility shall provide the following information for that patient to the EMS provider within 24 hours of request:

(a) the patient's emergency department disposition;

(b) the patient's hospital disposition;

(c) the patient's demographic information, including payment source; and

(d) a hospital face sheet.

Notes

Utah Admin. Code R911-7-2

Adopted by Utah State Bulletin Number 2024-14, effective 7/1/2024