Utah Admin. Code R990-101-7 - Recordkeeping Requirements

(1) Each Qualified Agency must maintain:

(a) any receipt or other original record for a donation of food and food ingredients, including any schedule or work paper supporting a claim made under the OEFAF program for a period of five years following the date of the claim;

(b) a financial management system that provides accurate, current, and complete disclosure of the receipt and disbursement of any QEFAF funds, including accounting records that are supported by source documentation sufficient to determine that QEFAF funds were expended only for the purposes as stated in Section 35A-8-1009 and Section R990-101-2; and

(c) effective control and accountability for any QEFAF funds and any property, equipment, and other assets acquired with QEFAF funds.

(2) A Qualified Agency shall adequately safeguard any asset purchased with QEFAF funds and assure that asset is used solely for an authorized purpose.

(3) Records must be maintained by Qualified Agency for a period of five years following the date of the claim.

Notes

Utah Admin. Code R990-101-7

Amended by Utah State Bulletin Number 2017-15, effective 7/10/2017 Amended by Utah State Bulletin Number 2020-10, effective 5/9/2020