Utah Admin. Code R990-8-7 - Procedures for Electronic Meetings
A. These provisions govern any meeting at
which one or more members of the Board or one or more applicant agencies appear
telephonically or electronically pursuant to Section
52-4-207.
B. If one or more members of the Board or one
or more applicant agencies may participate electronically or telephonically,
public notices of the meeting shall so indicate. The notice shall specify the
anchor location where the members of the Board not participating electronically
or telephonically will be meeting and where interested persons and the public
may attend, monitor, and participate in the open portions of the meeting. The
Board may convene and conduct an electronic meeting without an anchor location
in compliance with Subsection
52-4-207(4).
C. Notice of the meeting and the agenda shall
be posted at the anchor location. Written or electronic notice shall also be
provided to at least one newspaper of general circulation within the state and
to a local media correspondent. These notices shall be provided at least 24
hours before the meeting.
D. Notice
of the possibility of an electronic meeting shall be given to the members of
the Board and applicant agencies at least 24 hours before the meeting. The
notice shall describe how the members of the Board and applicant agencies may
participate in the meeting electronically or telephonically.
E. When notice is given of the possibility of
a member of the Board appearing electronically or telephonically, any member of
the Board may do so and shall be counted as present for purposes of a quorum
and may fully participate and vote on any matter coming before the Board. At
the commencement of the meeting, or at such time as any member of the Board
initially appears electronically or telephonically, the Chair shall identify
for the record all those who are appearing telephonically or electronically.
Votes by members of the Board who are not at the anchor location of the meeting
shall be confirmed by the Chair.
F.
The anchor location shall be designated in the notice. The anchor location is
the physical location from which the electronic meeting originates or from
which the participants are connected. The anchor location must have space and
facilities so that interested persons and the public may attend, monitor, and
participate in the open portions of the meeting.
Notes
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