4 Va. Admin. Code § 25-130-705.24 - Confidentiality and access to disclosure statements
(a) The provisions of the Virginia Freedom of
Information Act (§ 2.2-3700 et seq. of the Code of Virginia) shall apply
to statements and information obtained pursuant to these regulations.
(b) All statements of employment and
financial interest which are filed pursuant to these regulations, and the
information shown thereon, shall be maintained only for the purposes of
determining whether there are any direct or indirect financial interests in
violation of § 45.2-1005 of the Act, and Section 517(g) of the Federal
Act. No other use is authorized.
(c) Access to such statements and information
shall be restricted to personnel of the Department and of the U.S. Department
of the Interior, and State and Federal enforcement authorities (including the
U.S. Justice Department) for the purposes for which the information was
collected. Access among personnel of the Department shall be further restricted
to only those persons specified by the Director as having regular access to the
statements and information.
(d) All
such statements and information shall be maintained separate and apart from
personnel records and other records to which the public could have
access.
(e) The filing and
information system where such statements and information are stored shall be
identified as restricted access and secured against unauthorized access. The
Director shall designate a custodian for records maintained in the Division's
Office in Big Stone Gap, and another custodian for records maintained in the
Department's Offices in Richmond. The duties of these custodians shall be to
maintain restricted access and security for their respective records.
(f) Whenever any employee ceases to occupy a
listed position which requires the filing of a statement of employment and
financial interest, all such statements then on file from such employee shall
be returned to the employee and all information systems purged of the data
provided by such statements upon request of the employee. In addition, the
custodian of the records where such statements are maintained shall
periodically update the records by purging them of statements and information
pertaining to employees who no longer occupy listed positions.
Notes
Statutory Authority: § 45.2-103 of the Code of Virginia.
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