(1)
Applicable law. Requests for public records will be processed in
accordance with these rules and applicable provisions of the Public Records
Act, chapter 42.56 RCW. Guidance concerning the application of these rules may
be found in the advisory model rules adopted by the attorney general under
chapter
44-14 WAC.
(2)
Prioritizing of requests. Public records generally will be
processed in the order in which they are received by the records office and
within the staffing limitations of the office. However, the records office may
expedite requests for a single record or for only a few records, if such
records are easily identifiable and can be readily retrieved. The records
office may ask, but not require, a requestor to prioritize the records the
requestor is seeking.
(3)
Clarification of requests. The public records office may request
clarification of a records request in accordance with applicable provisions of
the Public Records Act. The requestor must respond to the request for
clarification within thirty days of the request.
(4)
Providing records by
installment. If a requestor submits multiple records requests, or if a
request seeks a large number of records or many different types of records, the
public records officer may provide access to the records in installments in
accordance with applicable provisions of the Public Records Act.
(5)
Denial of bot requests. The
public records officer may deny a bot request as defined under the Public
Records Act,
RCW
42.56.080(3), if responding
to the multiple requests would cause excessive interference with other
essential functions of the university and the records officer reasonably
believes the request was automatically generated by a computer program or
script.
(6)
Closure of
requests. When the requestor either withdraws the request, or fails to
clarify an entirely unclear request, or fails to fulfill the requestor's
obligations to inspect records, pay the deposit, pay the required fees for an
installment, or make final payment for the requested copies, the public records
officer will close the request and notify the requestor that the request has
been closed.
