In accordance with requirements of chapter 42.17 RCW that
agencies prevent unreasonable invasions of privacy, protect public records from
damage or disorganization, and prevent excessive interference with essential
functions of the agency, public records may be inspected or copied, or copies
of such records may be obtained by members of the public upon compliance with
the following procedures:
(1) A
request shall be made in writing upon a form prescribed by the district which
shall be available at its administrative office. The form shall be presented to
the public records officer, or to any member of the district's staff if the
public records officer is not available, at the administrative offices of the
district during customary office hours. The request shall include the following
information:
(a) The name of the person
requesting the record;
(b) The time
of day and calendar date on which the request was made;
(c) The nature of the request;
(d) If the matter requested is referenced
within the current index maintained by the records officer, a reference to the
requested record as it is described in such current index;
(e) If the requested matter is not
identifiable by reference to the district's current index, an appropriate
description of the record requested.
(2) In all cases in which a member of the
public is making a request, it shall be the obligation of the public records
officer or staff member to whom the request is made to assist the member of the
public in appropriately identifying the public record requested.
