Wash. Admin. Code § 192-250-025 - What are the requirements for employers with an approved shared work plan?
(1)
What
information am I responsible for providing to my employees? When your
shared work plan is approved, you are responsible for telling your affected
employees:
(a) They are approved for
participation in the shared work program;
(b) How to apply for shared work benefits;
and
(c) How to file their weekly
claims.
(2)
What
employee fringe benefits do I have to provide while participating in the shared
work program?
(a) You must continue to
provide your affected employees with health benefits as though their weekly
benefits had not been reduced.
(b)
You must continue to provide your affected employees with retirement benefits
for defined contribution and defined benefit pension plans under the Internal
Revenue Service code. You must maintain these benefits for your shared work
employees as though their weekly hours had not been reduced.
(c) You must continue to provide paid
vacation, holiday, and sick leave to your affected employees under the same
terms and conditions as before their hours were reduced.
(d) If health, retirement, or leave benefits
change for your other employees, you can change them for your shared work
employees as well.
(e) Other
benefits offered to your employees, such as long-term disability and life
insurance, are optional. You may choose to provide these benefits but they are
not a requirement for participation in the shared work program.
(3)
What is required if the
business name is changed? You must report any change in your business
name to the shared work program unit within ten working days.
(4)
What is required if the designated
employer representative is changed? You must notify the shared work unit
of the change within ten working days.
(5)
Can I modify an approved shared
work plan? You may request to add additional employees or units of your
business after the approved plan start date. Adding new employees or units to
an approved plan is subject to the same eligibility review that applied to the
original plan. You must notify the shared work unit of any change to the
information on your application in writing within ten working days.
(6)
What other information am I
responsible for giving the department? In addition to the application
for participation in the program, you are responsible for verifying the
information on the shared work payments report sent by the department. You must
report any discrepancies to the shared work unit by using the department's
online services or by fax within ten working days.
(7)
How many shared work plans may I
have?
(a) You may have more than one
shared work plan. We will review each shared work plan application to see if it
meets the eligibility requirements. Even if a previous plan was approved, this
does not mean subsequent plans are automatically approved.
(b) If your business is approved for a shared
work plan, but your employees do not claim shared work benefits during the life
of the plan, it will still be treated as one plan.
(c) The commissioner may, at his or her
discretion, deny approval of subsequent plans.
(8)
What if my ESD number
changes? You must report the change to the shared work unit within ten
working days. A change in ESD number represents a change in employer and the
existing shared work plan will be canceled. The successor employer may submit a
new shared work plan application to the department for review.
Notes
Statutory Authority: RCW 50.12.010, 50.12.040, and 50.60.901. 06-22-004, § 192-250-025, filed 10/19/06, effective 11/19/06.
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