(1) A provider
(or a trainer on a provider's behalf) shall submit a list of students receiving
class 12 or 13 permits and additional permit information to the board within
thirty calendar days of completion of each training course. Information shall
be submitted using a format supplied or stipulated by the board.
(2) Within thirty calendar days of a student
completing a class 12 or 13 training course and passing the standardized exam,
a provider (or a trainer on a provider's behalf) must:
(a) Issue a class 12 or 13 permit to a
student; and
(b) Submit a session
roster showing each student's name and assigned permit number in a format
supplied by the board; and
(c)
Submit the tear-off portion of a fully completed class 12 or 13 permit form to
the board.
(3) A
provider must keep certain records and information at its place of business for
a period of five years. Records and information must be available for board
inspection, and they shall include:
(a) A
session roster showing the student information and assigned permit number of
each student who successfully completes an on-line or in-person training
course, and the date and time of completion;
(b) The permit number for any voided
permit;
(c) All presentation
information for each training course;
(d) Each student's examination answers;
and
(e) The log-in and log-off
times.
(4) A provider
(or a trainer on a provider's behalf) must provide the following information to
the board upon request:
(a) Advance notice of
any prescheduled training courses;
(b) Copies of program publications,
brochures, pamphlets, scripts or any other advertising materials related to a
training course; and
(c)
Documentation that verifies a trainer's attendance at a continuing education
conference or workshop (see WAC
314-17-050) .
(5)
Securing records and
information.
All training course records that contain information about a
student must be safely secured and maintained.
