W. Va. Code R. § 110-15J-7 - Records required

7.1. Vendors shall obtain and retain the following records for each transaction claimed to be per se exempt from Consumers Sales and Service Tax or Use Tax:

7.1.a. A properly completed Form WV CST-286;

7.1.b. Demonstrable proof that the purchaser has a valid Business Registration Certificate; and

7.1.c. A copy of the sales slip or purchase invoice evidencing the transaction and showing the purchaser's name, address and Business Registration Certificate Number.

7.1.d. The vendor shall maintain a reasonable method of record keeping that associates each per se exempt sale transaction to the customer using the Special Contractors Exempt Purchases Certificate.

7.1.e. The vendor shall retain each Special Contractors Exempt Purchases Certificate for at least three years after the due date of the last tax return to which it relates, or at least three years after the date when such return was filed, if later.

7.2. Requirements for contractors and subcontractors:

7.2.a. The contractor or subcontractor, as applicable, is required to possess a valid Business Registration Certificate.

7.2.b. The contractor or subcontractor, as applicable, shall properly complete the WV CST-286 by properly signing the form and checking all applicable boxes.

7.2.c. The contractor or subcontractor, as applicable, shall retain the sales slip or purchase invoice evidencing each transaction and showing the vendor's name, address and Business Registration Certificate Number.

7.2.d. The above records must be retained for at least three years after the due date of the last tax return to which it relates, or at least three years after the date when such return was filed, if later.

Notes

W. Va. Code R. § 110-15J-7