W. Va. Code R. § 133-9-17 - Notification of Terms and Conditions of Faculty Appointments
17.1. Institutions
have a large measure of flexibility in determining the form and style whereby
faculty are notified each year of the terms of their appointment. When an
initial appointment is made, however, or when the conditions of the appointment
change, it is crucial that the faculty member be fully informed of the terms
and conditions of employment. While a formal contract may not be necessary each
year, the institution may choose one of several means of notifying faculty
about their appointments: a personal letter, a formal contract, or a
combination of a letter with a standard contract attached.
17.1.1. Institutions may offer each year to
their full-time term faculty contracts of up to three years duration, subject
to the conditions stated in Sections 3, 4 and 9 of this policy.
17.2. The letter of appointment or
contract should state the following:
17.2.1.
That the appointment (to the specified position) is offered in accordance with
the provisions of institutional policy, and (if applicable) of the
institution's faculty handbook or other publication.
17.2.2. That the appointment is tenured,
tenure-track, clinical-track, librarian-track, term, or Non-tenure-track as
defined in this policy.
17.2.3.
That the rank (in case of a tenured, clinical-track, term, or tenure-track
appointment) is Professor, Associate Professor, Assistant Professor, or
Instructor, including a clinical-track designation, as appropriate,
or
17.2.4. That the rank (in case
of a librarian-track appointment) is Librarian or Professor/Librarian,
Associate Librarian or Associate Professor/Librarian, Assistant Librarian or
Assistant Professor/Librarian, or Staff Librarian or
Instructor/Librarian.
17.2.5. That
the appointment is full-time (1.00 FTE or the equivalent, as determined by the
institution) or part-time with the FTE identified.
17.2.6. That it is a terminal contract
(whenever appropriate).
17.2.7.
That it is a joint appointment with another institution (whenever appropriate),
with the home institution specified.
17.2.8. The beginning and ending dates of the
appointment.
17.2.9. For
tenure-track appointments, the academic year in which tenure must be awarded
(the "critical year").
17.2.10. The
total salary for the appointment.
17.2.11. That, consistent with the provisions
of this policy, employment is subject to the fulfillment of the duties and
responsibilities of the position.
17.2.12. That the specific assignments of the
position will be determined by the institution.
17.2.13. That any special conditions which
are included in the appointment be made a part of the contract only if they are
signed by the faculty member and the designated representative of the
institution.
17.2.14. That
acceptance of the appointment will be specified by the faculty member's
signing, dating, and returning a copy of the letter or contract to the
designated representative of the institution within a reasonable time, which
should be specified.
17.3. Renewal letters, or letters that simply
inform the faculty member of a change in salary, need not contain all of the
information listed above, but it is appropriate to refer to the earlier letter
or contract.
Notes
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