W. Va. Code R. § 2 - Definitions

2.1 "FMO" means the State of West Virginia Fleet Management Office.

2.2 "GSA" means the U.S. General Services Administration.

2.3 "Policy" means this Travel Policy.

2.4 "Spending Unit" means the Secretary of State Finance Division.

2.5 "Spending Unit Officer" means a person with authority to approve Travel Authorization and Travel Expense Account Settlement Forms.

2.6 "Office" means the Secretary of State of West Virginia and any Spending Unit.

2.7 "TMO" means the Agency Travel Management Office.

2.8 "Travel Authorization" means the form/format approved by the TMO that is to be used for approving travel under this Policy whether in an electronic travel management solution or on paper.

2.9 "Travel Expense Report" means the form/format approved by the TMO that is to be used for settling all travel related expenses incurred pursuant to this Policy, whether in an electronic travel management solution or on paper.

2.10 "Traveler" means a Secretary of State employee, consultant, contractor and anyone authorized to be reimbursed travel expenses by or on behalf of the Office.

2.11 "Travel Status" is defined as the authorized period of travel time away from the official workstation commencing with the time of departure and ending with the time of return.

2.12 "Duty Station" is the city/town, county, and State in which the employee works. For most employees, this will be the location of the employee's work site.

2.13 "E-Travel System" means the electronic tool approved for planning, authorizing and submitting reimbursement requests for business-related travel expenses.

2.14 "Third Party Booking" means using an internet travel site such as Expedia, Travelocity, Orbitz, Kayak, Hotels.com and the like, where a traveler may research and book travel reservations.

Notes

W. Va. Code R. § 2