W. Va. Code R. § 9 - Other Expenses

9.1 Travelers may incur miscellaneous business-related expenses for which reimbursement may be made, if appropriate. Receipts are required for any individual expenditure in excess of $75.00. The spending officer may require any or all receipts at their option as a means of cost control.

Such expenses and reimbursement may include, but are not limited to:

a) baggage storage between appointments and between hotels and meeting places;

b) tolls, garage, and parking fees -excluding valet parking for personal convenience,

c) currency conversion;

d) guides, interpreters, and visa fees; and

e) Laundry and dry cleaning when an employee is in travel status in excess of seven days without returning home

9.2 Valet charges will only be reimbursed where self-parking is not available or where self-parking costs more than valet parking.

9.3 Expenses for travel in foreign countries are to be reported in United States dollars. Expenditures in foreign currencies must be converted into United States dollars at the rate or rates at which the foreign currency was obtained. The rates of conversion and commissions must be shown on an attachment to the Travel Expense Report.

9.4 When a non-employee accompanies a Traveler on official business, the Office shall in no way be responsible or liable for any expenses, actions or inaction of the non-employee whatsoever.

Notes

W. Va. Code R. § 9