Wis. Admin. Code Department of Administration Adm 6.01 - Definitions
In chs. Adm 7 and 8, the following words and phrases have the designated meanings unless a different meaning is expressly provided or the context clearly indicates a different meaning.
(1) "Bid" means a price quotation
specifically given to a prospective purchaser by a prospective seller; a bid is
an offer to sell.
(2) "Bid file"
means a file maintained by a procuring agency that contains: the original bid
response with an indication of the date and time received, original copy of
request for bid, original bidders list, an abstract of bids received, a listing
of any late bids, the names of successful bidders, justification for any lower
bids rejected, a statement of the application of life-cycle cost formula,
Wisconsin bidder preference, minority bidder preference, sheltered workshop
preference, and "buy American" preference, where pertinent.
(3) "Bidder" means a person or firm which
submits a competitive bid in response to requests for bids.
(4) "Bidders list" means a list maintained by
a procuring agency, setting out the names and addresses of suppliers of various
goods from whom bids, proposals, and price quotations can be
solicited.
(5) "Competitive
bidding" means the offer of prices by individuals or firms competing to supply
specified goods.
(6) "Competitive
negotiation" means soliciting proposals when an award cannot be made strictly
on specifications or price and several individuals or firms are qualified to
furnish the product.
(7)
"Department" means the department of administration.
(8) "Discounts for early payment" means a
discount for a payment made within a specific time period.
(9) "Lowest responsible bidder" means the
person or firm submitting the competitive bid with the lowest price that meets
the specifications contained in the requests for bids. In establishing the
lowest responsible bidder, all of the following factors may be considered:
(a) The financial ability to provide the
services required or to complete the contract;
(b) The skill, judgment, experience, and
resources to complete the contract;
(c) The necessary facilities, staff,
personnel, and equipment to complete the contract;
(d) The demonstrated ability to
satisfactorily perform the work or provide the materials in a prompt,
conscientious manner;
(e) The
demonstrated ability to comply in situations where the award is contingent on
special considerations subject to the nature of the services or contract
required; and
(f) Any other factor
determined to be relevant in assessing the bidder's ability to supply as
required.
(10)
"Municipality" means a county, city, village, town, school district, board of
school directors, sewer district, drainage district, vocational, technical, and
adult education district, or any other public or quasi-public corporation,
officer, board or other body having the authority to award public
contracts.
(11) "Procurement" means
the process of obtaining goods, including all activities from the planning
process, preparation, and processing of a requisition, through receipt and
approval of the final invoice for payment.
(12) "Procuring agency" means the state
agency which conducts the purchasing transaction.
(13) "Proprietary" means owned by a private
individual or corporation under a copyright, trademark, or patent.
(14) "Requests for bids" means all documents
used for soliciting bids.
(15)
"Solicitation" means the process of notifying prospective bidders that the
state wishes to receive bids or proposals on goods. The process may consist of
public advertising, the mailing of requests for bids, posting of notices, or
telephone calls to prospective bidders, verbal notice, or any other means that
makes the state's intentions known to potential suppliers.
(16) "Specification" means a description of
what the procuring agency requires and, consequently, what a bidder must offer
to be considered for an award. A specification may be a description of the
physical or functional characteristics, or of the nature of a supply. It may
include a description of any requirement for inspecting, testing, or preparing
a supply item for delivery, the necessary performance criteria, and a
description of the procedures to be followed when submitting and evaluating
bids.
Notes
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