Wis. Admin. Code Department of Workforce Development DWD 142.03 - Reporting requirements

(1) REPORT CONTENTS. Except as provided in sub. (2) (b) and s. DWD 142.04(1) (b), each employer that has one or more employees who perform services in Wisconsin shall file a report containing the following information with the department:

(a) Newly hired employee's name.

(b) Newly hired employee's address.

(c) Newly hired employee's social security number.

(d) Employer's name.

(e) Employer's payroll address for the newly hired employee.

(f) Employer's federal employer identification number.

(g) Date the newly hired employee started work.

(h) Employee's date of birth.

(2) REPORT FORMAT.

(a) An employer may file new hire reports in any of the following ways:

1. Electronically as authorized by the department.

Note: For further information on electronic reporting, see the "New Hire Reporting" section of the DWD web site at https://dwd.wisconsin.gov/uinh or call the toll free inquiry line at 1-888-300-HIRE (4473). Specialists are available to take calls Monday through Friday, 8:00 a.m. to 4:00 p.m. (CST).

2. On paper by submitting a copy of the newly hired employee's completed WT-4 form (Employee's Wisconsin Withholding Exemption Certificate/New Hire Reporting).

3. On paper by submitting a paper report containing all of the information required under sub. (1).

4. On paper by submitting a copy of the newly hired employee's completed federal W-4 form (Employee's Withholding Allowance Certificate).

(b) If an employer files a new hire report by submitting a copy of the newly hired employee's W-4 that contains completed reporting requirements under sub. (1) (a) to (f), then the employer has satisfied the reporting requirement.

(3) REPORT DUE DATES.

(a) Except as provided in par. (b), a report must be filed within 20 days after the newly hired employee starts work.

(b) If an employer is filing new hire reports electronically, reports must be filed twice monthly, not less than 12 days nor more than 16 days apart.

(c) If the deadline for filing a report falls on a Saturday, Sunday, any of the holidays enumerated under s. 230.35(4) (a), Stats., or any other day on which mail is not delivered by the United States postal service, then the deadline shall be extended to include the next business day.

(4) The department may waive the requirement to report the date of birth of the newly hired employee if the employer is unable to provide it.

Notes

Wis. Admin. Code Department of Workforce Development DWD 142.03

Cr. Register, April, 2001, No. 544, eff. 5-1-01; correction in (3) (c) made under s. 13.92(4) (b) 7, Stats., Register November 2008 No. 635. Amended by, correction in (2) (a) 1. (Note) made under s. 13.92(4) (b) 6, Stats., Register March 2020 No. 771, eff. 4/1/2020