Wis. Admin. Code Department of Workforce Development DWD 80.025 - Inspection and copying of records
(1) The policy of
the state on public access to records is set forth in ss.
19.31 to
19.37,
Stats. The policy of the department is to provide, to the greatest extent
possible, ready and open access to public records. In the worker's compensation
division, access may be limited in particular cases only when consideration of
the information in a file leads to the conclusion that the public interest
served by nondisclosure is greater than the public interest served by
disclosure. The inspection and copying of worker's compensation records shall
be subject to the conditions specified in this section.
(2) The requester shall provide sufficient
information on each individual file requested to permit identification and
location of the specific file. Desirable information on claim files includes:
(a) The correct name of the individual who
has claimed a work-related disability;
(b) The claimant's social security
number;
(c) The date the claimed
injury or illness occurred;
(d) The
name of the employing firm or firms at the time of the claimed injury or
illness;
(e) The name of the
employing firm's insurance carrier.
(3) Requesters may inspect claim files only
in the division's Madison office and under the supervision of division staff.
Requesters shall direct requests to inspect files to the receptionist between
the hours of 7:45 a.m. and 4:30 p.m. Requesters shall return all files by 4:30
p.m.
(4) Requesters may not remove
files from the division offices without written authorization from the
administrator of the division.
(5)
Requesters wishing to make copies of all or a part of a file may do so under
the supervision of division staff on the coin-operated copy machine provided
for that purpose.
(6) The division
shall provide transcripts of testimony taken or proceedings had before the
division only in accordance with s.
DWD 80.14.
(7) The division shall furnish copies of
documents from worker's compensation claim files as requested, with the
following limits:
(a) At least one week must
be allowed before copies can be delivered or mailed.
(b) Advance payment shall not be required
except as provided in par. (e). The division shall send an invoice to the
requester for the necessary costs as set forth in par. (c).
(c) The following fees shall apply:
1. 20 cents per page for
photocopying.
2. $2.00 for
certifying copies.
3. $3.00 per
request for postage and handling when copies are to be mailed.
(d) Upon a proper showing of
inability to pay, the division shall furnish the requested copies upon such
terms as may be agreed.
(e) If the
requester has unpaid copying fees from prior requests outstanding in an amount
that exceeds $5.00, the division shall require the requester to pay the amount
owed before providing more copies.
Notes
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