015-5 Wyo. Code R. §§ 5-1 - Savings Clause

(a) In determining whether to issue an RFP, the Division shall consider at least the following:

(i) Whether the proposed concession operation is appropriate and compatible for the park or site;

(ii) Monetary advantages to the State;

(iii) Public demand;

(iv) Whether the proposal will enhance visitor services while maintaining and conserving the park's resources and environment;

(v) Legality;

(vi) Liability; and

(vii) Budgetary constraints.

(b) Once the Division has decided to proceed, the appropriate Division staff shall prepare an RFP.

(c) The RFP shall afford applicants a fair and equal opportunity to compete in the bidding process.

(d) At a minimum, the RFP shall include the following information:

(i) The exact location of the property for the concession;

(ii) A description of the physical characteristics of the property;

(iii) A description of the goal proposed for the concession;

(iv) An explanation of the procedures and deadline for submitting a response to the RFP and other important dates;

(v) A description of the method to be used for evaluation of the proposals; and

(vi) An explanation of the State's right to reject proposals.

(e) An RFP shall be advertised for not less than fourteen (14) calendar days for short-term concessions or thirty (30) calendar days for concessions with a five (5) year or greater term. The RFP shall be advertised in a state-wide newspaper, a local newspaper located near the proposed concession site and on the Department's website.

(f) RFPs shall be distributed to all interested persons or parties who request them. A bid RFP bond may be required.

(g) The Concessions Manager shall appoint a Committee to evaluate all proposals received. When feasible, the respective Park Superintendent, Regional Manager and a member of the Commission shall be on the Committee.

(h) Proposals received after closing shall be rejected and returned. Documentation including date and time of receipt and date and time of return shall be recorded.

(i) The Division may reject any or all proposals and waive any or all immaterial defects or irregularities in any proposal.

(j) The Committee shall evaluate all proposals on the basis of the criteria contained in the RFP and make a recommendation to the Commission. The Commission shall review the Committee's recommendation and make a recommendation to the Department Director. The Department Director shall make a final written decision on the concession award.

Notes

015-5 Wyo. Code R. §§ 5-1

Amended, Eff. 4/14/2017. Adopted, Eff. 11/4/2019.