Some change to the current utility relocation/ adjustment
reimbursement procedures will be required in order to implement the provisions
of W. S.
24-13-101 through
24-13-104 and the stipulations of
this regulation. The following outlines the general responsibilities of the
Department and those of the utility.
(a) The Department shall:
(i) Identify utility facility locations on
plan sheets and cross-sections, prepare a summary that identifies anticipated
conflicts between the utility facility and the proposed highway construction,
indicate on the summary the percentage of reimbursement for each conflict area,
and provide this information to each utility in sufficient quantity to begin
their engineering.
(ii) Request
certification by the utility regarding their total amount of customer access
lines or meters, as deemed necessary by the Department.
(iii) Provide duplicate original utility
relocation/ adjustment agreements for execution by the utility, set aside
relocation/adjustment funds, and provide written authorization to start the
physical relocation/adjustment work.
(iv) Review final bills from the utility,
verify material quantities, resolve billing questions, and authorize bills for
payment.
(v) Prepare Joint
Occupancy Agreements when a utility facility previously located on private land
is being incorporated or relocated into existing or proposed highway
right-of-way as warranted or requested by the utility.
(b) The utility shall:
(i) Upon receipt of the plans,
cross-sections, and summary of conflicts proceed with preliminary engineering
based on a field review of the project site with the Department's
engineer.
(ii) Prepare and submit
to the Department a relocation/adjustment cost estimate showing the major
components of anticipated expenses including: labor, materials, equipment,
overhead, engineering, construction supervision, replacement right-of-way, etc.
The cost estimate shall be further broken down to separate the anticipated cost
to be reimbursed as outlined in Section 4, Paragraph (c), of this
regulation.
(iii) The estimate
shall show the anticipated credit for salvage, betterment, and expired service
life. The expired service life credit shall apply to the relocation or
adjustment of any utility facility segment that exceeds one mile in length, and
shall be computed using the following formula:
"Expired service life of the replaced facility in years;
divided by the total estimated service life of the replaced facility in years;
the result multiplied by the original installed cost of the replaced facility;
which equals the credit to be deducted from the total cost."
The estimated total life expectancy of a facility is the sum
of the period of actual use and the period of expectant remaining service
life.
The period of expectant remaining service life may be taken
from the utility's records established through the use of age-life curves, or
determined by the interested parties through field inspections, giving due
consideration to the quality and frequency of maintenance.
(iv) Prepare drawings showing the proposed
relocation/adjustment of the facility for use by the Department's engineer and
contractor to prevent damage to the facilities, and to become a permanent
attachment to the relocation/adjustment agreement and/or joint occupancy
agreement.
(V) Prepare and submit
a final bill in the same detail as the cost estimate showing the total actual
expenses incurred as well as the total actual credits deducted from the project
costs.
