The financial audit shall be governed by generally accepted
auditing standards and other authoritative pronouncements of the profession.
Additional reporting requirements have been incorporated to assure the auditors
reviews and test the information system to validate services provided and
related cost and grant or contract compliance of services provided. These
standards define and clarify the requirements for an independent audit that is
an explicitly stated requirement in all contracts entered into by the division
and the provider's.
(a) The following
establishes the audit requirements for subgrantees receiving assistance through
the State of Wyoming, Department of Health and Social Services, Division of
Community Programs. These requirements provide for an annual independent
financial and compliance audit of operations. Such audits are to determine
whether:
(a) the financial operations are
conducted properly;
(b) the
financial statements are presented fairly;
(c) the subgrantee has complied with the
terms of the contract;
(d) the
internal procedures have been established to meet the objectives of the
programs for which assistance is provided; and
(e) the financial reports submitted to the
Department of Health and Social Services, Division of Community Programs
contain accurate and reliable information presented consistently with the
umbrella service for funding rules Chapter 5, Section
3.
(b) Audits shall be
made in accordance with the General Accounting Office Standards of
Audit of Governmental Organizations, Programs, Activities, and Functions, the
Guidelines for Financial and Compliance Audits of Federally Assisted
Programs and generally accepted auditing standards established by
the American Institute of Certified Accountants.
(c) All contractors receiving public funds
from the Division of Community Programs shall maintain detailed board minutes.
Minutes shall include a list of all warrants issued and their amount except
that any warrants that may identify individual clients shall be consolidated in
such a manner that the individual client cannot be identified. Minutes shall be
made available for public inspection during the regular business hours upon
request. Minutes shall adhere to all applicable laws, rules, and regulations
that apply to confidentiality of client records. This shall not deny use of
executive sessions for discussion of sensitive personnel or client
matters.
(d) All service provider's
receiving funds from the Division of Community Programs shall annually submit,
within 120 days following the close of the service provider's fiscal year, an
independent financial and compliance audit with management recommendation
letter to the Office of Planning and Administration within the Department of
Health and Social Services and to the State Examiners. Audits shall conform to
the requirements of
W.S.
16-4-102(a)(ix) and
16-4-121 through
16-4-123 and the State Examiner
shall review and accept or reject the audit in conformity with W.S. W.S.
W.S.
16-4-123. The scope of the audit shall
include a determination of compliance with the terms of service provider
contracts and other requirements of W.S. W.S.
W.S.
35-1-620 otherwise requested by the
Department of Health and Social Services or the Division of Community Programs.
The service provider's shall make copies of the audit available to the general
public on request. Funds audited under subsection (d) of this Section shall
include:
(i) Funds from the
division;
(ii) State general funds
from the Division of Vocational Rehabilitation, the Division of Public
assistance and Social Services, and the Division of Health and Medical
Services;
(iii) All federal
funds;
(iv) All county funds;
and
(v) All funds received from
private sources.
(e) The
audit requirements fulfill the requirements for the annual financial and
expenditure report (Chapter 7, Rule 10 C) only when the contract and fiscal
year end correspond to the state fiscal year end June 30.
