206-38 Wyo. Code R. §§ 38-20 - Payment to Institutions
(a) The Department
shall make prepayments to institutions equal to 75% of the total amount that
institution received the preceding semester. The Department shall certify to
the state treasurer the amount to be paid to each eligible institution in time
for the institutions to receive their fall semester prepayment by September 1
and their spring semester prepayment by January 15.
(b) Within thirty (30) days of the beginning
of each semester, the community colleges shall submit to the Commission a list
of students enrolled in the institutions who qualify for Hathaway Merit and
Need-Based Scholarships and the amount for which they qualify.
(c) Within fourteen (14) days of receiving
the last student data list from the community colleges, the Commission shall
verify that no inappropriate duplication of students exists between the
colleges, then shall submit to the Department a complete list of students and
the amount each college is to receive for Hathaway Scholarship
awards.
(d) Within forty-five (45)
days of the beginning of each semester, the University of Wyoming shall provide
to the Department a certified list of students enrolled at the University who
qualify for Hathaway Merit and Need-Based Scholarships, and the amount for
which they qualify.
(e) The lists
submitted to the Department from the eligible institutions shall include the
following data elements:
(i) Student name,
birth date, and gender;
(ii) WISER
ID;
(iii) Name of the
institution;
(iv) Hathaway
Scholarship category;
(v) Number of
non-remedial credit hours enrolled;
(vi) Semester identifier; and
(vii) High school graduation year.
(f) Upon receiving the two student
lists, the Department shall verify that there is no duplication of students
between the community colleges and the University of Wyoming.
(i) The Department shall report any
duplication of students to the institutions and the Commission. The
institutions, in coordination with the Commission, shall research and resolve
the problem, if any, and submit final lists back to the Department.
(ii) If it is determined a student is
properly attending multiple eligible institutions, the Department shall award
the entire Hathaway Scholarship for which the student qualifies to the eligible
institution designated in the student's consortium agreement as the home
institution.
(g) When
the final lists are certified by the Department as accurate and approved, the
Department shall certify to the state treasurer the balance of the amount due
to each institution for the semester.
(h) Any prepayment that exceeds the amount
actually due to the institution for any semester shall be calculated by the
Department and deducted from the institution's next payment.
(i) Students receiving a Hathaway Scholarship
for a summer or special term shall be included with the institution's next
academic term calculations.
Notes
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