36 CFR 1220.34 - What must an agency do to carry out its records management responsibilities?

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§ 1220.34 What must an agency do to carry out its records management responsibilities?
To carry out the responsibilities specified in 44 U.S.C. 3101 and 3102, agencies must:
(a) Assign records management responsibility to a person and office with appropriate authority within the agency to coordinate and oversee implementation of the agency comprehensive records management program principles in § 1220.32;
(b) Advise NARA and agency managers of the name(s) of the individual(s) assigned operational responsibility for the agency records management program. To notify NARA, send the name(s), e-mail and postal addresses, phone and fax numbers of the individual(s) to NARA (NWM), 8601 Adelphi Road, College Park, MD 20740-6001 or to RM.Communications@nara.gov. The name, title, and phone number of the official or officials authorized by the head of the agency to sign records disposition schedules and requests for transfer of records to the custody of the National Archives must also be submitted to NARA (NWM) or RM.Communications@nara.gov;
(c) Issue a directive(s) establishing program objectives, responsibilities, and authorities for the creation, maintenance, and disposition of agency records. Copies of the directive(s) (including subsequent amendments or supplements) must be disseminated throughout the agency, as appropriate, and a copy must be sent to NARA (NWM);
(d) Assign records management responsibilities in each program (mission) and administrative area to ensure incorporation of recordkeeping requirements and records maintenance, storage, and disposition practices into agency programs, processes, systems, and procedures;
(e) Integrate records management and archival requirements into the design, development, and implementation of electronic information systems as specified in § 1236.12 of this subchapter;
(f) Provide guidance and training to all agency personnel on their records management responsibilities, including identification of Federal records, in all formats and media;
(g) Develop records schedules for all records created and received by the agency and obtain NARA approval of the schedules prior to implementation, in accordance with 36 CFR parts 1225 and 1226 of this subchapter;
(h) Comply with applicable policies, procedures, and standards relating to records management and recordkeeping requirements issued by the Office of Management and Budget, NARA, GSA, or other agencies, as appropriate (see § 1222.22 of this subchapter);
(i) Institute controls ensuring that all records, regardless of format or medium, are properly organized, classified or indexed, and described, and made available for use by all appropriate agency staff; and
(j) Conduct formal evaluations to measure the effectiveness of records management programs and practices, and to ensure that they comply with NARA regulations in this subchapter.

Title 36 published on 2014-07-01.

No entries appear in the Federal Register after this date, for 36 CFR Part 1220.

This is a list of United States Code sections, Statutes at Large, Public Laws, and Presidential Documents, which provide rulemaking authority for this CFR Part.

This list is taken from the Parallel Table of Authorities and Rules provided by GPO [Government Printing Office].

It is not guaranteed to be accurate or up-to-date, though we do refresh the database weekly. More limitations on accuracy are described at the GPO site.

United States Code

§ 2101 - Definitions

§ 2102 - Establishment

§ 2103 - Officers

§ 2104 - Administrative provisions

§ 2105 - Personnel and services

§ 2106 - Reports to Congress

§ 2107 - Acceptance of records for historical preservation

§ 2108 - Responsibility for custody, use, and withdrawal of records

§ 2109 - Preservation, arrangement, duplication, exhibition of records

§ 2110 - Servicing records

§ 2111 - Material accepted for deposit

§ 2112 - Presidential archival depository

§ 2113 - Depository for agreements between States

§ 2114 - Preservation of motion-picture films, still pictures, and sound recordings

§ 2115 - Reports; correction of violations

§ 2116 - Legal status of reproductions; official seal; fees for copies and reproductions

§ 2117 - Limitation on liability

§ 2118 - Records of Congress

§ 2119 - Cooperative agreements

§ 2120 - Online access of founding fathers documents

§ 2901 - Definitions

§ 2902 - Objectives of records management

§ 2903 - Custody and control of property

§ 2904 - General responsibilities for records management

§ 2905 - Establishment of standards for selective retention of records; security measures

§ 2906 - Inspection of agency records

§ 2907 - Records centers and centralized microfilming services

§ 2908 - Regulations

§ 2909 - Retention of records

§ 2910 - Preservation of Freedmen’s Bureau records

§ 3101 - Records management by agency heads; general duties

§ 3102 - Establishment of program of management

§ 3103 - Transfer of records to records centers

§ 3104 - Certifications and determinations on transferred records

§ 3105 - Safeguards

§ 3106 - Unlawful removal, destruction of records

§ 3107 - Authority of Comptroller General

§ 3301 - Definition of records

§ 3302 - Regulations covering lists of records for disposal, procedure for disposal, and standards for reproduction

§ 3303 - Lists and schedules of records to be submitted to the Archivist by head of each Government agency

§ 3303a - Examination by Archivist of lists and schedules of records lacking preservation value; disposal of records

§ 3304 to 3307 - Repealed.

§ 3308 - Disposal of similar records where prior disposal was authorized

§ 3309 - Preservation of claims of Government until settled in Government Accountability Office; disposal authorized upon written approval of Comptroller General

§ 3310 - Disposal of records constituting menace to health, life, or property

§ 3311 - Destruction of records outside continental United States in time of war or when hostile action seems imminent; written report to Archivist

§ 3312 - Photographs or microphotographs of records considered as originals; certified reproductions admissible in evidence

§ 3313 - Moneys from sale of records payable into the Treasury

§ 3314 - Procedures for disposal of records exclusive

§ 3315 - Definitions

§ 3316 - Establishment of Commission

§ 3317 - Duties of Commission

§ 3318 - Membership

§ 3319 - Director and staff; experts and consultants

§ 3320 - Powers of Commission

§ 3321 - Support services

§ 3322 - Report

§ 3323 - Termination

§ 3324 - Authorization of appropriations