Sec. 4 AAC 52.765 - Protection of records
§ 4 AAC 52.765. Protection of records
(a) Each district shall protect the confidentiality of personally identifiable information contained in records collected, maintained, or in the custody of the district under this chapter at collection, storage, disclosure, and destruction stages. Each district shall
(1) assign to one employee the duty to protect the confidentiality of any personally identifiable information; and
(2) provide each employee who collects, maintains, or uses personally identifiable information with instruction regarding the obligations of the district under
(A)34 C.F.R. Part 99, as revised as of July 1, 2006, and adopted by reference; and
(B) 34 C.F.R. 300.123, as revised as of October 13, 2006, and adopted by reference.
(b) If a record containing personally identifiable information is not needed by the district to provide educational services to the child under this chapter, the district shall inform the parent and offer the parent a copy of the record. The district shall destroy the record upon request of the parent. A record of the child's name, address, telephone number, grades, attendance record, classes attended, grade level completed, and year completed must be maintained indefinitely.
(c) Each district shall maintain, for public inspection, a current list of the names and positions of employees within the district who have access to personally identifiable information contained in records collected, maintained, or used by the district under this chapter. The list must identify the person responsible under (b) of this section.
(d) Each district shall maintain a record of persons other than parents and the persons on the list described in (c) of this section who are provided access to records that are subject to this section, including the name of the person, agency affiliation, date of access, and the purpose for which access is provided.(Eff. 8/22/2001, Register 159; am 8/9/2002, Register 163; am 8/30/2007, Register 183)
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