Ariz. Admin. Code § R20-5-1210 - General Recordkeeping Requirements
A. Payroll records required to be kept under
the Act include:
1. All time and earning cards
or sheets on which are entered the daily starting and stopping time of
individual employees, or of separate work forces, or the amounts of work
accomplished by individual employees on a daily, weekly, or pay period basis
(for example, units produced) when those amounts determine in whole or in part
those employees' pay period wages and earned paid sick time or equivalent paid
time off;
2. From their last
effective date, all wage-rate tables or schedules of the employer that provide
the piece rates or other rates used in computing wages; and
3. Records of additions to or deductions from
wages paid and records that support or corroborate the additions or
deductions.
B. Except as
otherwise provided in this Section, every employer shall maintain and preserve
payroll or other records containing the following information and data with
respect to each employee to whom the Act applies:
10
9. Total additions to
or deductions from wages paid each pay period including employee purchase
orders or wage assignments, including, for individual employee records, the
dates, amounts, and nature of the items that make up the total additions and
deductions;
11
10. Total wages paid each pay period;
12
11.
Date of payment and the pay period covered by payment;
13
12.
The amount of earned paid sick time available to the employee;
14
13.
The amount of earned paid sick time taken by the employee to date in the
year;
15
14. The amount of pay the employee has received as
earned paid sick time; and
1. Name in full, and on the same record, the
employee's identifying symbol or number if it is used in place of the
employee's name on any time, work, or payroll record;
2. Home address, including zip
code;
3. Date of birth, if under
19;
4. Occupation in which
employed;
5. Time of day and day of
week on which the employee's workweek begins. If the employee is part of a
workforce or employed in or by an establishment all of whose workers have a
workweek beginning at the same time on the same day, then a single notation of
the time of the day and beginning day of the workweek for the whole workforce
or establishment is permitted;
6.
Regular hourly rate of pay for any workweek and an explanation of the basis of
pay by indicating the monetary amount paid on a per hour, per day, per week,
per piece, commission on sales, or other basis, including the amount and nature
of each payment;
7. Hours worked
each workday and total hours worked each workweek;
8. Total daily or weekly wages due for hours
worked during the workday or workweek;
9. Total premium pay for overtime
hours and an explanation of how the premium pay was calculated exclusive of
straight-time wages for overtime hours recorded under subsection (B)(8) of this
Section;
16. The employee's earned paid
sick time balance. "The employee's earned paid sick time balance" means the sum
of earned paid sick time or equivalent paid time off that is: (1) carried over
to the current year; (2) accrued to date in the current year; and (3) provided
to date in the current year pursuant to A.R.S. §
23-372(D)(4) or
A.A.C. R20-5-1206(F),
(G), or (H).
C. For an employee who is
compensated on a salary basis at a rate that exceeds the minimum wage required
under the Act and who, under 29 CFR 541, is an exempt bona fide executive,
administrative, or professional employee, including an employee employed in the
capacity of academic administrative personnel or teachers in elementary or
secondary schools, or in outside sales, an employer shall maintain and
preserve:
1. Records containing the
information and data required under subsections (B)(1) through (B)(5), and
(B)(10) through (B)(13) of this Section; and
2. Records containing the basis on which
wages are paid in sufficient detail to permit a determination or calculation of
whether the salary received exceeds the minimum wage required under the Act,
including a record of the hours upon which payment of the salary is based,
whether full time or part time.
D. With respect to employees working on fixed
schedules, an employer may maintain records showing instead of the hours worked
each day and each workweek as required under this Section, the schedule of
daily and weekly hours the employee normally works, provided:
1. In weeks in which an employee adheres to
this schedule, the employer indicates by check mark, statement, or other
method, that the employee actually worked the hours; and
2. In weeks in which more or fewer than the
scheduled hours are worked, the employer records the number of hours actually
worked each day and each week.
E. With respect to an employee that
customarily and regularly receives tips, the employer shall ensure that the
records required under this Article include the following information:
1. A symbol, letter, or other notation placed
on the pay records identifying each employee whose wage is determined in part
by tips;
2. Amount of tips the
employee reports to the employer;
3. The hourly wage of each tipped employee
after taking into consideration the employee's tips;
4. Hours worked each workday in any
occupation in which the employee does not receive tips, and total daily or week
straight-time payment made by the employer for the hours;
5. Hours worked each workday in occupations
in which the employee receives tips and total daily or weekly straight-time
wages for the hours; and
6. Copy of
the notice required under
R20-5-1207(C).
F. An employer who makes
retroactive payment of wages, voluntarily or involuntarily, shall record on the
pay records, the amount of the payment to each employee, the period covered by
the payment, and the date of payment.
G. For an employee who is signed to a
contract to play minor league baseball and is exempt pursuant to
29 U.S.C.
213(a)(19), an employer
shall maintain and preserve records containing the information and data
required under subsections (B)(1) through (B)(5), (B)(10) and (B)(11) of this
Section.
Notes
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