088.00.03 Ark. Code R. § 004 - Revision of ATRS Committee Charters

POLICY TYPE: Governance Process

POLICY TITLE: Committee Principles

The Board may establish committees to help carry out its responsibilities.

1. Board committees may not speak or act for the Board except when formally given such authority.

2. Committees ordinarily will assist the Board by preparing policy alternatives and implications for Board deliberation.

3. Board committees may not exercise authority over staff.

4. All members of the Retirement Board shall be notified as to the time and place of all committee meetings. Any Retirement Board member may attend any committee meeting, but only committee members may vote on committee matters.

5. Appointments to committees shall be for four-year terms unless otherwise noted. Initial appointments for less than four years may be reappointed to one full, four-year term.

6. A quorum of each committee and the number of affirmative votes needed for a motion to carry shall be a majority of the designated size of the committee.

7. Board committees shall elect their own chair and vice chair unless otherwise indicated by Board policy.

8. The Executive Director shall serve as secretary and an ex-officio non-voting member of Board committees or shall delegate another member of the staff to serve in this capacity.

9. Committees shall report to the Board following each of their meetings.

POLICY TYPE: Governance Process

POLICY TITLE: Investment Committee Charter

1. There shall be an Investment Committee composed of six members of the Board. The Chair of the Board will appoint four members. The Chair and Vice-Chair of the Board shall serve as ex-officio voting members of the Committee.

2. The Committee shall meet on call by the Committee Chair and/or the Executive Director, but not less than on a quarterly basis.

3. The purposes of the Committee shall be:

a. To consider investment policies and procedures for recommendation to the Board for adoption.

b. To consider asset allocations for recommendation to the Board for adoption.

c. To consider all investment proposals for approval or rejection, unless they are assigned to other committees by the Board.

d. To monitor all phases of the investment program and recommend any changes that need to be made to the full Board.

POLICY TYPE: Governance Process

POLICY TITLE: Legislative Committee Charter

1. There shall be a Legislative Committee composed of five members of the Board appointed by the Board Chair. The Board Chair may serve as a voting member of the committee.

2. The Committee shall meet twice monthly, or more often if needed, during the three-month pre-legislative fall season and during the General Assembly sessions. At other times, the Committee will meet on call by either the Committee Chair or the Executive Director.

3. The committee shall recommend to the Board for approval a spokesperson to present and support the Board's defined and adopted positions on legislative issues.

4. The purposes of the Legislative Committee shall be:

a. To preview legislative proposals that will impact the Retirement System and its members.

b. To suggest and develop legislative proposals for the benefit of the Retirement System and its members.

c. To make recommendations to the Board for initiating or supporting legislative proposals or for opposing proposed legislation.

d. To review and monitor enacted legislation relating to the Retirement System and its members. It shall be the ongoing responsibility of the Legislative Committee:

i. To see that such legislation is properly incorporated into Retirement System policies and procedures, and

ii. To monitor the effect of such legislation as it relates to current and future retirees.

e. To monitor meetings of the Legislative Council and the Committee on Social Security and Retirement.

POLICY TYPE: Governance Process

POLICY TITLE: Policies Committee Charter

1. There shall be a Policies Committee composed of five members of the Board. The Board Chair will appoint four trustees to the Committee and will serve as an ex-officio voting member of the Committee.

2. The Committee shall meet bi-monthly, or on call by either the Chair or the Executive Director.

3. The primary purpose of the Policies Committee is to receive and consider proposals for the adoption of new policy, except investment policy which is to be considered by the Investment Committee, and the revision or deletion of existing policy. The Committee is responsible for recommending the adoption or rejection of any such policy proposals to the Board.

4. Recommendations or suggestions for initiating or changing Board policy must be submitted in writing to the Board Chair, the Chair of the Policies Committee and the Executive Director seven days prior to the next meeting of the Policies Committee.

Authority:A.C.A. §§24-7-301 - 305

Adopted:June 12, 2002

Amended:October 7, 2003

Notes

088.00.03 Ark. Code R. § 004

10/8/2003