Fla. Admin. Code Ann. R. 60A-1.033 - My Florida Market Place Vendor Registration and Agency Requirements

(1) To qualify to provide Commodities and Contractual Services to the State of Florida, a vendor shall:

(a) Register with My Florida Market Place (MFMP).

1. Registration can be completed at www.vendor.myfloridamarketplace.com by providing the following information: company name, tax ID type, tax ID, username, password, contact information, 1099 name, business designation (e.g. corporation, non-profit, sole-proprietorship), primary place of business, woman-, minority-, or veteran-owned business status, at least one business location, either at least one commodity code or confirm it does not intend to choose a commodity code, solicitation notification preference.

(b) Accept the MFMP Terms of Use.

1. The MFMP Terms of Use, effective 07/2022, are hereby incorporated by reference and available on the Department's website at http://www.dms.myflorida.com/vip_terms_of_use and http://www.flrules.org/Gateway/reference.asp?No=Ref-14511. Vendors shall indicate acceptance of the MFMP Terms of Use by clicking the "I Accept the Terms of Use" button within the MFMP system (Form PUR 3775, Accept Terms of Use), effective 07/2022, hereby incorporated by reference, and available within the MFMP system and at http://www.flrules.org/Gateway/reference.asp?No=Ref-14513.

(2) An Agency shall:

(a) Enter into agreements for Commodities or Contractual Services only with registered vendors unless the transaction is being consummated utilizing a State Purchasing Card or the Fuel Card programs, or portions of the transaction are exempt from disclosure under Chapter 119, F.S.

(b) Appoint at least one MFMP Agency Administrator responsible for creating and managing user accounts, assigning the appropriate permissions within the Agency, and ensuring proper access to the MFMP system.

(c) Prior to entering any data or uploading attachments into MFMP, review and redact all protected health information as defined in the Health Insurance Portability and Accountability Act of 1996, as well as any information that is exempt or confidential and exempt pursuant to Chapter 119, F.S., or other Florida or Federal law ("Confidential Information").

(d) If any protected health information or Confidential Information has been entered into MFMP, and an Agency can no longer redact the information in MFMP, the Agency shall complete the PUR 3785, MFMP Confidential Information Removal Request Form, effective 07/2022, which is hereby incorporated by reference and available on the Department's website at http://www.dms.myflorida.com/mfmp_forms and http://www.flrules.org/Gateway/reference.asp?No=Ref-14515. A completed Form PUR 3785 shall be submitted by email to buyerhelp@myfloridamarketplace.com.

(3) Vendors and Agencies shall utilize the United Nations Standard Product and Services Code (UNSPSC®) for all purchases of Commodities or Contractual Services. The UNSPSC® is available at http://www.dms.myflorida.com/commodity_codes.

(4) At least once every five years, the Department shall conduct a screening of all vendors registered in MFMP having the capacity to fill an order of $100, 000 or more, as self-reported by the vendor in MFMP, to locate those persons and organizations identified by a federal agency as being subject to a trade sanction, embargo, or other restriction under federal law. Such screening will include a review of any trade sanction or embargo list published by the United States Department of Treasury, the United States Federal Trade Commission, the United States Department of Commerce, the United States Department of State, the United States Department of Defense, and the United States Department of Energy, as well as any federal agency list which identifies a vendor as being subject to a federal restriction which impacts a vendor's capability to provide commodities or services in the United States.

(5) Vendors will receive a general notification of the disclosure requirements contained in section 286.101, F.S., within the MFMP system. Additionally, upon completion of the screening required by Section 286.101(4), F.S., the Department will issue a written notification via the vendor's email of record in MFMP to each vendor identified as being subject to a trade sanction, embargo, or other restriction under federal law regarding the applicability of the disclosure requirements in Section 286.101(3), F.S. It is the responsibility of every vendor registered in MFMP to maintain a current email address of record in MFMP where the Department may provide its written notice of disclosure requirements when applicable.

(6) The Department will provide a link in MFMP for purchasers to access all vendor disclosures required by Section 286.101, F.S.

Notes

Fla. Admin. Code Ann. R. 60A-1.033

Rulemaking Authority 286.101 (9)(a), 287.032(2), 287.042(12), 287.057(24)(b) FS. Law Implemented 286.101, 287.042(3), (4), (8), (12), 287.057(24) FS.

New 10-15-06, Amended by Florida Register Volume 43, Number 030, February 14, 2017 effective 3/2/2017, Amended by Florida Register Volume 48, Number 139, July 19, 2022 effective 7/31/2022.

New 10-15-06, Amended 3-2-17, 7-31-22.