These responsibilities apply to all Rules
6A-20.001 through 6A-20.100,
F.A.C.
(1) Institutions enrolling
students who receive state financial aid and state tuition assistance funds
shall:
(a) Develop written procedures for
institutional administration of state aid programs;
(b) Provide adequate staff to administer
state student aid program funds in an effective, efficient, and accountable
manner;
(c) Provide the
coordination of institutional, state, federal student aid, and state tuition
assistance awards to students;
(d)
Maintain complete, accurate, and auditable student records documenting the
institution's administration of state student aid and state tuition assistance
funds;
(e) Retain required records
for five (5) years or until audited and any audit exceptions are
resolved;
(f) Verify and certify
student enrollment and eligibility, determination of total educational cost,
and calculate financial need;
(g)
Disburse state aid and state tuition assistance funds to eligible
students;
(h) Secure and maintain
student acknowledgment of receipt of funds;
(i) Complete and return to the department in
the format and by the date established by the department all reports for the
administration of state funds and state tuition assistance;
(j) Complete and return institutional
applications for state aid funds in the format and by the date established by
the department; and,
(k) Refund to
the Office of Student Financial Assistance, Department of Education, any funds
for students who fail to meet eligibility criteria. Refunds are to be made
within sixty (60) days of the end of the regular registration period or within
sixty (60) days of the date the student's ineligibility is determined,
whichever is earlier. The amount of refund due the department shall be:
1. An amount equal to one hundred (100)
percent of any state aid and state tuition assistance funds disbursed by the
institution to ineligible students; or
2. An amount equal to one hundred (100)
percent of any state aid received and state tuition assistance funds by the
institution but not disbursed to students; or
3. An amount of state funds, excluding loans,
disbursed to eligible students who subsequently withdraw which is consistent
with the percentage of refund as defined by the institution's refund
policy.
(2)
Institutions enrolling students who are eligible to receive state aid and state
tuition assistance funds and who are enrolled in courses at more than one (1)
institution and earning credits toward an associate or bachelor's degree shall
notify the department which institution is the responsible institution for the
administration and delivery of state aid.
