Haw. Code R. § 12-31-13 - Records

(a) The records pertaining to individual applicants, selected or rejected, shall be maintained in such manner as to permit identification of minority and female participants. Each sponsor shall keep adequate records for a period of five years, including:

(1) A summary of the qualifications of each applicant;

(2) Basis for evaluation and for selection or rejection of each applicant;

(3) Records pertaining to interviews of applicants;

(4) The original application for each applicant;

(5) Information relative to the operation of the apprenticeship program, including but not limited to job assignment, promotion, demotion, layoff, cancellation, rates-of pay or other forms of compensation, hours of work, and, separately, hours of training provided; and

(6) Any other records pertinent to a determination of compliance with this chapter, as may be required by the department.

(b) Each sponsor shall retain a statement of its affirmative action plan required by section 12-31-4 for the prompt achievement of full and equal opportunity in apprenticeship, including all data and analyses made pursuant to the requirements of that section. Sponsors shall review their affirmative action plans annually and update them where necessary, including the goals and timetables.

(c) Each sponsor shall maintain evidence that its qualification standards have been validated in accordance with the requirements set forth in this chapter.

(d) The department shall keep adequate records, including registration requirements, individual program standards and registration records, program compliance reviews and investigations, and any other records pertinent to a determination of compliance with this chapter, as may be required by the USDOL, and shall report to the USDOL as may be required.

(e) The records required by this chapter and any other information relevant to compliance with these rules shall be maintained for five years and made available upon request to the department, USDOL, or other authorized representatives.

Notes

Haw. Code R. § 12-31-13

[Eff. 7/30/81] (Auth: HRS § 372-5) (Imp: HRS § 372-5)