Haw. Code R. § 3-20-4 - Use of archives, historical materials, and manuscript collections
Current through February, 2022
(a) Researchers shall sign for all items
requested and received from the circulation desk. Researchers are responsible
for all items delivered to them and shall return the records to the circulation
desk. Before leaving the reading room, even for a short time, a researcher
shall place all records in their proper folders.
(b) The circulation desk staff may limit the
quantity of records and other materials to be delivered to a researcher at one
time. A copy may be substituted for items considered too fragile to be used by
researchers.
(c) The use of records
or material of exceptional value or in fragile condition shall be subject to
any conditions specified by the state archivist for the protection of those
records and materials.
(d) Original
items will not normally be made available when microfilm copies are
available.
(e) Researchers seeking
information and publications which are readily available in a public library
will normally be referred to the library.
(f) Researchers shall exercise all possible
care to prevent damage to items being used. Pens shall not be used. Items shall
not be leaned on, written on, covered by papers or cards being written on,
folded anew, traced, fastened with paper clips or rubber bands, or handled in
any way likely to cause damage.
(g)
Researchers shall not remove any materials from the state archives. Briefcases,
folders, or containers of any kind shall be stored in lockers before entering
the reading room. Articles needed for research may be taken to the reading
room, but, upon leaving, researchers shall present to the circulation desk
staff for examination, any article that could contain archives records or other
items.
(h) Researchers shall keep
unbound records in the order in which they were delivered. Records appearing to
be in disorder shall not be rearranged by a researcher, but shall be referred
to the circulation desk staff. Normally, a researcher shall not be allowed to
remove records from more than one folder at a time.
Notes
The following state regulations pages link to this page.
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.