Ill. Admin. Code tit. 2, § 2026.515 - Fees for Records
a) In
accordance with Section
2026.525, unless a fee is
otherwise fixed by statute, the Commission will provide copies of records and
certifications of records in accordance with the fee schedule set forth in
Appendix A.
b)
In
calculating its actual cost for reproducing records or for the use of the
equipment of the Commission to reproduce records, the Commission will not
include the costs of any search for and review of the records or other
personnel costs associated with reproducing the records. (Section 6(b)
of FOIA)
c) In order to expedite
the copying of records that the Commission cannot copy, due to the volume of
the request or the operational needs of the Commission, in the timelines
established in Section
2026.405, the requester may
provide, at the requester's expense, the copy machine, all necessary materials,
and the labor to copy the public records at the Commission headquarters in
Section 2026.501, or at another location agreed to by both the Commission and
the requester. No original record shall be removed from State-controlled
premises except under constant supervision of the agency responsible for
maintaining the record.
d) Copies
of records will be provided to the requester only upon payment of any fees due.
The Commission may charge the requester for the actual cost of
purchasing the recording medium, whether disc, diskette, tape, or other medium,
but the Commission will not charge the requester for the costs of any search
for and review of the records or other personnel costs associated with
reproducing the records. (Section 6(a) of FOIA) Payment must be by
check or money order sent to the Commission, payable to "Illinois Workers'
Compensation Commission".
e) If a
contractor is used to inspect or copy records, the following procedures shall
apply:
1) The requester, rather than the
Commission, must contract with the contractor;
2) The requester is responsible for all fees
charged by the contractor;
3) The
requester must notify the Commission of the contractor to be used prior to the
scheduled on-site inspection or copying;
4) Only Commission personnel may provide
records to the contractor;
5) The
Commission must have verification that the requester has paid the Commission,
if payment is due, for the copying of the records before providing the records
to the contractor; and
6) The
requester must provide to the Commission the contractor's written agreement to
hold the records secure and to copy the records only for the purpose stated by
the requester.
f)
The Commission may charge up to $10 for each hour spent by personnel in
searching for and retrieving a requested record. No fees shall be charged for
the first 8 hours spent by personnel in searching for or retrieving a requested
record. The Commission may charge the actual cost of retrieving and
transporting public records from an off-site storage facility when the public
records are maintained by a third-party storage company under contract with the
Commission. If the Commission imposes a fee pursuant to this subsection (f), it
must provide the requester with an accounting of all fees, costs, and personnel
hours in connection with the request for public records. The provisions of this
subsection (f) apply only to commercial requests. (Section 6(f) of
FOIA)
Notes
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