Ill. Admin. Code tit. 44, § 7000.70 - Grantee Qualification Status
a) Before to
making an award, the State awarding agency is required by 31 U.S.C. 3321, 41 U.S.C. 2313 and Section 25(4)(C) of the Act to review information available
through any GOMB- or OMB-designated repositories of government-wide eligibility
qualification or financial integrity information, such as:
1) Federal Awardee Performance and Integrity
Information System (FAPIIS);
2)
SAM.gov, including the Federal Excluded Parties List; and
3) Grantee Portal.
b) Illinois grantee registration is
centralized and automated through the Grantee Portal from
https://grants.illinois.gov/portal/.
c) An individual representing an organization
must use the State of Illinois Public Authentication Portal as a cybersecurity
check and to formally associate the individual with the organization
represented by the individual. Authentication is initiated from the Grantee
Portal link above under subsection (b).
d) An entity must provide the following
information annually to be registered with the State of Illinois as an awardee:
1) Organization name and contact
information;
2) Federal Employee
Identification Number (FEIN);
3)
Data Universal Numbering System (DUNS) number or Unique Entity Identifier
(UEI), as applicable; and
4)
Organization type.
e)
Illinois prequalification is centralized and includes an automated verification
through www.SAM.gov and the GATA
implementation website based on information provided during
registration.
f) Based on the
information provided, the entity is "qualified" to be an awardee if it:
1) has an active DUNS number or UEI, as
applicable;
2) has an active
SAM.gov public account;
3) is in
good standing with the Illinois Secretary of State, if the Illinois Secretary
of State requires the entity's organization type to be registered. Governmental
entities, school districts and select religious organizations are not required
to be registered with the Illinois Secretary of State. Refer to the Illinois
Secretary of State Business Services website:
https://www.ilsos.gov/departments/business_services/home.html;
4) is not on the Illinois Stop Payment
List;
5) is not on the SAM.gov
Exclusion List;
6) is not on the
Illinois Medicaid Sanctions List (https://www.illinois.gov/hfs/oig/Pages/SanctionsList.aspx).
g) Upon registration, the Grantee
Portal will list the status of each requirement. If a status is not "good", a
link for technical assistance provides an explanation of how the issue can be
corrected. The status of all requirements must be "good" for the entity to be
qualified.
1) If an entity is on the SAM.gov
Exclusion List or in Permanent Stop Payment Status on the Illinois Stop Payment
List, the entity is "Not Qualified". There is no remediation available. The
State of Illinois cannot do business with entities on the SAM.gov Exclusion
List or in Permanent Stop Payment Status on the Illinois Stop Payment
List.
2) If an entity is on the
Illinois Stop Payment List, is not in good standing with the Illinois Secretary
of State, is on the Illinois Medicaid Sanctions List, does not have an active
DUNS number or UEI as applicable, or has an expired SAM.gov account, the entity
has a temporary "Not Qualified" status, but can remediate. Technical assistance
links through the Grantee Portal enable the entity to self-mediate the
issue.
3) If an entity's
verification confirmed all requirements under subsection (f) are met, the
entity has a "Qualified" status.
h) Qualified status is re-verified nightly.
If the entity's status changes, an email notice is sent to the designated
representative with a link to the Grantee Portal. The entity must use the link
for technical assistance to seek remediation.
i) Registration is required before an
organization can apply for an award. State agencies shall use the State Staff
Inquiry Screen to ensure an entity is "qualified" before reviewing the grant
application.
j) "Qualified" status
is required at the application review date. Applications will not be reviewed
if the applicant is not in "qualified" status.
k) Local governments are responsible for
determining how the governmental department or agency unit will register and
prequalify. In the case of a county government, the decision must be made by
the individual with the highest level of fiscal and administrative authority.
1) An entity may register as a single county
if the county and the departments or agency units within the county use the
same FEIN and:
A) Have one government-wide
DUNS number or UEI, as applicable;
B) Complete one government-wide ICQ;
and
C) Complete one government-wide
indirect cost rate negotiation or election.
2) If it is determined that the departments
should register and prequalify separately, each department must:
A) Have a separate DUNS number or UEI, as
applicable, for each department or agency unit;
B) Utilize a registration name that includes
both the name of the local government and the governmental department or agency
(e.g., Sangamon County, Public Health Department);
C) Complete separate Internal Control
Questionnaires (ICQs) for each department or agency unit; and
D) Complete separate indirect cost rate
negotiations or elections for each department or agency unit.
Notes
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