"Absence without leave" means any absence of
an employee from duty without specific authorization.
"Agency" means a department, independent
agency, or statutory office.
"Appointing authority" means the appointed
or elected chief administrative head of a department, commission, board,
independent agency, or statutory office or that person's designee.
"Base pay" means a fixed rate of pay for an
employee that is exclusive of shift or educational differential, special or
extraordinary duty pay, leadworker pay, or any other additional special
pay.
"Call backpay " means extra pay for eligible
employees who are directed by the appointing authority to report back to work
outside of their regular scheduled work hours that are not contiguous to the
beginning or the end of their scheduled work hours.
"Certification " means the referral of
qualified names from an eligible list to an agency for the purpose of making a
selection in accordance with these rules.
"Certified disability program " means that
program covering persons with disabilities who have been certified by the
vocational rehabilitation division of the department of education or the
department for the blind as being able to perform the duties of a job class
without participation in examinations used for the purpose of ranking qualified
applicants on nonpromotional eligible lists.
"Class " or "job classification
" or "job class " means one or more positions so
similar in duties, responsibilities, and qualifications that each may be
assigned to the same job title and pay plan.
"Classification plan " means the published
list of job classifications and the related elements assigned to each. The
classification plan is published annually by the department and revised as
necessary.
"Compensatory leave " means leave accrued as
a result of overtime, call back, holidays, or holiday work.
"Confidential employee " means, for purposes
of merit system coverage, the personal secretary of: an elected official of the
executive branch or a person appointed to fill a vacancy in an elective office,
the chair of a full-time board or commission, or the director of a state
agency; as well as the nonprofessional staff in the office of the auditor of
state, and the nonprofessional staff in the department of justice except those
reporting to the administrator of the consumer advocate division. "Confidential
employee" also means an employee who is in a confidential relationship with a
director, chief deputy administrative officer, a division administrator, or a
similar position, and at the same time is a part of the management team, legal
team, or both of said director, chief deputy administrative officer, a division
administrator, or similar position. For purposes of this rule, a confidential
relationship means a relationship in which one person has a duty to the other
not to disclose information.
"Confidential employee " means for purposes
of collective bargaining coverage, a representative of the employer who, as a
major function of the job, determines and effectuates employment relations
policy for the appointing authority, exercises independent discretion in
establishing such policies, or is so closely related to or aligned with
management as to potentially place the employee in a position of conflict of
interest between the employer and coworkers. It also means any employee who
works for the department, who has access to information subject to use in
collective bargaining negotiations, or who works in a close continuing
relationship with representatives associated with negotiating collective
bargaining agreements on behalf of the state, as well as the personal secretary
of: an elected official of the executive branch or a person appointed to fill a
vacancy in an elective office, the chair of a full-time board or commission, or
the director, deputy director, or division administrator of a state
agency.
"Demotion " means the change of a
nontemporary employee from one class to another having a lower pay grade.
Demotions of permanent employees may be disciplinary, in lieu of layoff, or
voluntary. Demotions of probationary employees may be disciplinary or
voluntary.
"Department" means the Iowa department of
administrative services.
"Director" means the director of the Iowa
department of administrative services or the director's designee.
"Examination " means the screening of
persons who meet the qualifications for job classifications.
"Grievance " means a written complaint
alleging a specific violation of these rules or of Iowa Code chapter 8A,
subchapter IV.
"In loco parentis " means in the place of a
parent and charged with the same rights, duties, and responsibilities as a
parent.
"IRC" means Internal Revenue Code.
"lead work" means a responsibility assigned
to an employee by management to direct (instruct, answer questions, distribute
and balance work load, accept, modify or reject completed work, maintain
attendance records, report infractions and provide input on staffing decisions)
the work of two or more employees (federal, state, county, municipal and
private employment organization, volunteers, inmates or residents).
"long-term disability" means a condition of
an employee who is determined by the state of Iowa's long-term disability
insurance carrier to be unable to work because of illness or injury.
"Merit system " means the system of human
resource administration based on merit principles and scientific methods to
govern the appointment, compensation, promotion, welfare, development,
transfer, layoff, removal, and discipline of its civil employees and other
instances of state employment established pursuant to Iowa Code chapter
8A.
"Minimum qualifications " means the minimum
education, experience, or other background required to be considered eligible
to apply for, or otherwise perform the duties of a particular job
classification.
"Nonmerit" means a position that is exempt
from the merit system.
"Nonpay status " means that period of time
when an employee does not work during scheduled work hours and the work absence
is not covered by any kind of paid leave. This includes employees who do not
supplement workers' compensation payments with paid leave.
"Overtime " means those hours that exceed 40
in a workweek for which an eligible employee is entitled to be compensated
unless otherwise specified in a collective bargaining agreement.
"Overtime covered class, employee, or position
" means a class, employee, or position determined to be eligible for
premium overtime compensation.
"Overtime exempt class, employee, or position
" means a class, employee, or position determined to be ineligible for
premium overtime compensation.
"Pay increase " means an increase in pay
within the pay range.
"Pay plan " means one of the various
schedules of pay grades and salaries established by the director to which
classes in the classification plan are assigned.
"Permanent employee " means any executive
branch employee (except board of regents employees) who has completed at least
six months of continuous nontemporary employment. When used in conjunction with
coverage by the merit system provisions referred to in Iowa Code section
8A.411,
"permanent employee" further means those employees who have completed the
period of probationary status provided for in Iowa Code section
8A.413.
For peace officers employed by the department of public safety, "permanent
employee" means a peace officer who has completed a 12-month probationary
period after appointment.
"Permanent employment" means any period of
full-time or part-time executive branch service (except board of regents
employment) in a nontemporary position for which the person is eligible to
accrue leave and participate in the health and dental insurance programs
administered by the department pursuant to
11-64.1 (8A) or
11-64.2(8A).
"Position " means the grouping of specific
duties and responsibilities assigned by an appointing authority that comprise a
job to be performed by one employee. A position may be part-time or full-time,
temporary or permanent, occupied or vacant, eligible or not eligible to be
covered by a collective bargaining agreement, or covered or not covered by
merit system provisions. Each position in the executive branch of state
government shall be assigned one of the job classifications published in the
classification plan.
"Position classification review" means the
process of studying the kind and level of duties and responsibilities assigned
to a position by comparing those duties and responsibilities to classification
descriptions, classification guidelines, or other pertinent documents in order
to determine the proper job classification to which a position will be
assigned.
"Premium overtime rate of compensation "
means compensation equal to one and one-half hours for each hour of
overtime.
"Probationary employee" means any executive
branch employee (except board of regents employees) who has completed less than
six months of continuous nontemporary employment. When used in conjunction with
coverage by the merit system provisions referred to in Iowa Code section
8A.411,
"probationary employee" further means those employees who have not completed
the period of probationary status provided for in Iowa Code section
8A.413.
For peace officers employed by the department of public safety, "probationary
employee" means a peace officer who has completed less than 12 months of
continuous nontemporary employment following appointment to a peace officer
classification.
"Promotion " means the acceptance by a
nontemporary employee of an offer by an appointing authority to move to a
position in a class with a higher pay grade and may involve movement between
positions covered by merit system provisions and positions not covered by merit
system provisions.
"Reassignment" means the movement of an
employee within the same organizational unit or to another organizational unit
at the discretion of the appointing authority. A reassignment may include a
change in duties, work location, days of work or hours of work and may be
temporary or permanent. A reassignment may result in a change from the
employee's previous job classification.
"Reclassification " means the change of a
position from one job classification to another based upon changes in the kind
or level of the duties and responsibilities assigned by an appointing
authority.
"Red-circled salary" means an employee's
salary that exceeds the maximum for the pay grade in the pay plan to which the
employee's class is assigned.
"Regular rate of pay " means the total
compensation an employee receives including base pay, shift or educational
differential, special or extraordinary duty pay, leadworker pay, or any other
additional special pay.
"Same pay grade " means those pay grades in
the various pay plans having the same pay grade number.
"Service in the uniformed services " means
the performance of duty on a voluntary or involuntary basis in a uniformed
service under competent authority and includes active duty, active duty for
training, initial active duty for training, inactive duty training, full-time
national guard duty, or examination to determine the fitness of the person to
perform such duty.
"Shift" means one segment of a 24-hour
period in the work schedule of an appointing authority (e.g., day, evening,
night shift).
"Shift differential" means extra pay for
eligible employees who work shifts other than the day shift.
"Special duty assignment" means the
temporary assignment of a permanent employee to a position in another
class.
"Standby " means those times when eligible
employees are required by the appointing authority to restrict their activities
during off-duty hours so as to be immediately available for duty.
"Supervision " means a responsibility
assigned to an employee by management to direct the work of two or more
employees and to hire, evaluate, reward, promote, transfer, lay off, recall,
respond to grievances and discipline those employees.
"Temporary" means nonpermanent employment
for a limited period of time.
"Temporary services " means staffing
provided by an outside vendor under an authorized contract, such as a temporary
employment service, for a limited period of time.
"Transfer" means the movement of an employee
from a position in a job class to a vacant position for which the employee
qualifies in the same or different job class in the same pay grade. A transfer
may include a change in duties, work location, days of work or hours of work. A
transfer may be voluntary at the request of the employee, or involuntary at the
discretion of the appointing authority.
"Uniformed services" means service as
defined in 29 CFR Part 1002.
"Veteran" means any person honorably
separated from active duty with the armed forces of the United States who
served in any war, campaign, or expedition during the dates specified in Iowa
Code section
35C.1.
"Work time" means all hours spent performing
the duties of an assigned job; travel between job sites during or after the
employee's regular hours of work (where no overnight expenses are involved);
rest periods allowed during the employee's regular hours of work; and meal
periods when less than 30 consecutive minutes is provided.
"Workweek" means a regularly recurring
period of time within a 168-hour period of seven consecutive 24-hour
days.
This rule is intended to implement Iowa Code sections
8A.401 to
8A.439.
