Iowa Admin. Code r. 189-12.2 - Voting procedures
(1)
Vote by
board of directors. The board of directors shall, by majority vote,
select the method of voting for any vote of the membership, in accordance with
Iowa Code section 533.203. Each credit union member shall have a meaningful
opportunity to vote in a membership vote.
(2)
Election committee. The
board shall appoint an election committee of not fewer than five members , none
of whom may have a vested interest in the substantive vote and no more than two
of whom may be from the board of directors.
a.
It is the duty of the election committee to oversee balloting, to tabulate
votes or cause the votes to be tabulated by an independent vendor, to ensure
that each member shall only be allowed to vote once, and to ensure that
multiple ballots submitted by the same member are disqualified.
b. Prior to any meeting where voting is also
scheduled to take place, the election committee shall tally all properly cast
ballots and take the tallies to the meeting. If no meeting is scheduled for
voting, the election committee shall tally the votes and certify the vote count
to the board no later than five days after the closing date of balloting for
ballots submitted other than in person during voting at a meeting held for the
purpose of voting, and shall publish the results in accordance with rule
189-12.12 (533). The election committee shall elect a chairperson from among the
committee members . The chairperson of the election committee shall announce the
results of the vote at the meeting of the membership.
c. No member or agent of the election
committee shall reveal the manner in which any member voted.
d. If the board of directors, by majority
vote, has elected to utilize electronic voting, the election committee shall
test the integrity of the electronic voting system at regular intervals during
the election period. In the event of a malfunction of the electronic voting
system, the board may in its discretion order the election to be held in
another form, consistent with Iowa Code section 533.203.
e. For electronic ballots, it is the duty of
the election committee to verify, or cause to be verified, the name and credit
union account number of the voter as registered in the electronic voting
system.
f. For mail-in ballots,
including absentee ballots, it is the duty of the election committee to verify,
or cause to be verified, the name and credit union account number of the voter
as they appear on the identification form; to place the verified identification
form and the sealed ballot envelope in a place of safekeeping pending the count
of the vote; and, in the case of a questionable or challenged identification
form, to retain the identification form and sealed ballot envelope together
until the verification or challenge has been resolved.
(3)
Notice of balloting. At
least 20 days but not more than 60 days prior to the closing date of balloting,
the secretary shall set forth the substantive vote in its entirety, including
the reasoning of the board of directors or the nominees for election, in a
notice to all members eligible to vote.
a. The
notice shall set forth the rules and procedures for voting, the date of the
close of balloting for ballots submitted other than in person at a meeting held
for the purpose of voting, that balloting is subject to an affirmative vote of
a majority of ballots cast, and that no other vote on the subject shall be
taken after the closing date of balloting except for votes cast in person at a
meeting held for the purpose of voting. The notice shall also contain a summary
of the board 's reasons for submitting the vote.
(1) The close of balloting for ballots
submitted other than in person during voting at a meeting held for the purpose
of voting shall be at least five days prior to any meeting where voting will
occur.
(2) Electronic ballots shall
be submitted no later than midnight on the date balloting closes for ballots
submitted other than in person during voting at a meeting held for the purpose
of voting in order to be considered valid.
(3) Ballots mailed to the credit union shall
be postmarked no later than the closing date of balloting for ballots submitted
other than in person during voting at a meeting held for the purpose of voting
and shall be received within five business days after the closing date of
balloting for ballots submitted other than in person during voting at a meeting
held for the purpose of voting in order to be considered valid.
(4) Ballots hand-delivered to the credit
union shall be received prior to the close of normal credit union business
hours on the closing date of balloting for ballots submitted other than in
person during voting at a meeting held for the purpose of voting in order to be
considered valid.
(5) If more than
one method of voting will be used, the notice shall also communicate that
members have the right to vote through any of the methods of voting designated
by the board but that members will only be allowed to vote once.
b. The notice must be sent to each
member through an independent mailing to members , statements, or newsletters,
and posted on the credit union's website, or on signs posted in the credit
union.
c. The notice may be sent
electronically to those members who have opted to receive notices
electronically.
Notes
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