This rule describes groups of records maintained by the agency other than record systems as defined in rule 189-25.1 (17A,22). These records are routinely available to the public. However, the agency's files of these records may contain confidential information as discussed in rule 25.13(17A,22). In addition, the records listed in subrules 25.15(1) to 25.15(4) may contain information about individuals. All records are stored on paper.
(1)
Rule
making. Rule-making records may contain information about individuals
making written or oral comments on proposed rules. This information is
collected pursuant to Iowa Code section
17A.4. This information is not
stored in an automated data processing system.
(2)
Credit union review board
records. Agendas, minutes, and materials presented to the credit union
review board are available from the office of the credit union division, except
those records concerning closed sessions which are exempt from disclosure under
Iowa Code section 21.5 or which are otherwise
confidential by law. Credit union review board records contain information
about people who participate in meetings. This information is collected
pursuant to Iowa Code section
21.3. This information is not
retrieved by individual identifier and is not stored in an automated data
processing system.
(3)
Publications. News releases, annual reports, project reports,
agency newsletters, etc., are available from the office of the credit union
division.
Agency news releases, project reports, and newsletters may
contain information about individuals, including agency staff or members of
agency councils or committees. This information is not retrieved by individual
identifier and is not stored in an automated data processing system.
(4)
Orders issued by the
superintendent. All findings of fact, conclusions of law, and orders
issued by the superintendent of credit unions subsequent to a public hearing
under the provisions of Iowa Code chapter 17A. These records may contain
information about individuals making written or oral comments at the public
hearing.
(5)
Published
materials. The agency uses many legal and technical publications in
its work. The public may inspect these publications upon request. Some of these
materials may be protected by copyright law.
(6)
Policy manuals. The
agency's employees' manual, containing the policies and procedures for programs
administered by the agency, is available in the office of the agency.
Subscriptions to all or part of the employees' manual are available at the cost
of production and handling. Requests for subscription information should be
addressed to Iowa Credit Union Division, 200 E. Grand Avenue, Suite 370, Des
Moines, Iowa 50309. Policy manuals do not contain information about
individuals.
(7)
Reports to
superintendent. Reports obtained by the superintendent of credit
unions pursuant to the provisions of Iowa Code section
533.330. These reports are
considered open reports.
(8)
Officers, directors and shareholders. Lists filed with the
superintendent of credit unions pursuant to the provisions of Iowa Code section
533.204. These reports are
considered open records.
(9)
Other records. All other records that are not exempted from
disclosure by law.
