The definitions in Iowa Code section
22.1 are incorporated into this
chapter by this reference. In addition to the definitions in rule
191-1.1 (502,505), the following
definitions apply:
"Confidential record" means a record that is
not available as a matter of right for inspection and copying by members of the
public under applicable provisions of law. Confidential records may be
specified as confidential by Iowa Code section
22.7 or other provisions of law
but may be disclosed upon order of a court, the lawful custodian of the record,
or by another person duly authorized to release the record. Mere inclusion in a
record of information declared confidential by an applicable provision of law
does not necessarily make that entire record a confidential record.
"Division" means the insurance division of
the department of insurance and financial services created by Iowa Code section
505.1. The division is both the
"government body" and the "lawful custodian" as defined in Iowa Code sections
22.1(1) and
22.1(2),
respectively. The division is also the "agency" as defined in Iowa Code chapter
17A and referenced in Iowa Code chapter 22. For purposes of this chapter,
"division" includes both the commissioner of insurance and the administrator as
defined in Iowa Code chapters 502 and 505.
"File," "filed," or
"filing," when used as a verb, means submitting or having
submitted to the division a record or information. "File" or "filing," when
used as a noun, means a record or information.
"Inspect" or "inspection"
means the same as "examine" or "examination" in Iowa Code chapter 22. The term
"examination" in this chapter does not mean the same as "examination" as used
in Iowa Code chapter 22.
"Lawful custodian," as used in Iowa Code
section 22.1(2), is the
division, the division's record officer, or an employee lawfully delegated
authority by the division to act for the division in implementing Iowa Code
chapter 22.
"Open record" means a record other than a
confidential record.
"Personally identifiable information" means
information about or pertaining to an individual in a record that identifies
the individual and that is contained in a record system.
"Record" means all or part of a "public
record," as defined in Iowa Code section
22.1, that is owned by or in the
physical possession of the division.
"Record system" means any group of records
under the control of the division from which a record may be retrieved by a
personal identifier.
